HOW YOU WILL IMPACT THE BIG PICTURE:

As the first point of contact, the Administrative Assistant/Receptionist is responsible for providing a professional and welcoming experience for all guests and visitors to the DC office. Responsibilities include greeting and announcing visitors, maintaining various databases and tracking systems, and general administrative duties. This position supports the Human Resources Manager, DC office staff, and EWTN News departments with administrative items to ensure an efficient and smooth-running office.

• Greet all visitors to the office, including vendors, clients, and talent/show guests; maintain professional presentation in Reception areas; provide coverage for the front desk at all times.
• Provide support to Human Resource Manager on a variety of administrative tasks, such as preparing New Hire Orientations schedules and materials, maintaining various databases, coordinating complex meetings with internal and external clients, creating attractive invitations and office flyers, and accurately maintaining paper and electronic files.
• Maintain the Reception Desk Reference Manual; update process, procedure, and contact information as needed.
• Work with EWTN News Internship Program team to develop, coordinate, communicate, and execute logistical details related to seasonal internship programs in the DC office.
• Lead event planning efforts for various large- and small-scale events throughout the year driven by the Liturgical calendar, event coverage, and business need, such as the Annual DC Christmas Celebration, office-wide and department meetings, guest group tours, etc.
• Work closely with EWTN News Chaplain and local parishes to coordinate, confirm, and communicate the weekly Mass schedule.
• Serve as liaison with building management, security, and facilities in coordination with the Engineering Manager and Operations team.
• Maintain proper inventory of office supplies; manage conference room and visitor office reservations.