Job Summary
We are seeking a highly organized and proactive Administrative Assistant to provide direct support to our team. This role requires an adaptable, detail-oriented professional with excellent administrative and interpersonal skills. The successful candidate will be able to manage multiple responsibilities while maintaining high standards of professionalism, confidentiality, and client care.

Key Responsibilities

• Manage incoming communications (phone, email, and in-person) with professionalism and sensitivity, ensuring a welcoming experience for clients and community partners.
• Perform data entry, filing, and document management to ensure smooth office operations.
• Assist with clerical tasks such as scheduling, invoicing, and maintaining records.
• Prepare reports and correspondence with strong attention to detail and accuracy.
• Oversee front desk operations, greeting clients and handling inquiries in a respectful and supportive manner.
• Support the executive team and clinical staff with clerical and operational needs to ensure efficiency across the practice.

Qualifications & Requirements

• Proven administrative experience with strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Jane App EMR is a strong asset.
• Familiarity with QuickBooks is preferred, though not mandatory.
• Professional communication skills with a client-centered approach.
• High attention to detail, especially in proofreading and maintaining accurate records.

Why Join Us?
This is an excellent opportunity for a motivated individual to contribute their skills within a collaborative, client-focused environment. If you are detail-oriented, proactive, and eager to support a dedicated mental health team, we encourage you to apply.
Job Type: Part-time
Pay: $19.00-$22.00 per hour
Expected hours: 5 – 10 per week

Benefits:

• Flexible schedule
• Wellness program
• Work from home

Work Location: In perso

• Manage incoming communications (phone, email, and in-person) with professionalism and sensitivity, ensuring a welcoming experience for clients and community partners.
• Perform data entry, filing, and document management to ensure smooth office operations.
• Assist with clerical tasks such as scheduling, invoicing, and maintaining records.
• Prepare reports and correspondence with strong attention to detail and accuracy.
• Oversee front desk operations, greeting clients and handling inquiries in a respectful and supportive manner.
• Support the executive team and clinical staff with clerical and operational needs to ensure efficiency across the practice