Administrative Assistant/Receptionist at Ludvik Electric

Phoenix, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Feb, 26

Salary

0.0

Posted On

23 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Receptionist, Administrative Support, Customer Service, Telephone Skills, Clerical Duties, Office Equipment Operation, Mail Handling, Document Preparation, Time Management, Professionalism, Communication Skills, Organizational Skills, Team Collaboration, Problem Solving, Attention to Detail, Multitasking

Industry

Construction

Description

Ludvik Electric Co., with its corporate office in Lakewood, CO and satellite offices in Phoenix, AZ and Salt Lake City, UT; has completed projects all over the United States and abroad. We are considered one of the top electrical contractors and our success depends on our hardworking, dedicated employees. Summary: The Receptionist is accountable for managing the company’s lobby area; greeting and directing all visitors; ensuring completion of paperwork, sign-in and security procedures; handling special administrative projects, as well as overflow work from other departments; responsible for answering incoming calls and greeting all guests. She/he will maintain a smooth flow of work in accordance with changing priorities, while coordinating and implementing office procedures and taking ownership of assignments. Duties and Responsibilities: The Receptionist is expected to have the switchboard open and operating promptly at 8:00 a.m. and throughout the day until 5:00 p.m. Relief switchboard coverage will be provided during lunch hour, as well as morning and afternoon breaks. The Receptionist should work with relief coverage to determine appropriate times for breaks. Greet guests in a professional, friendly, hospitable manner, assuring that each visitor signs the Security Guest Sign-In Book, as well as announcing and directing them to appropriate colleague. Answer telephones and direct the caller to the appropriate associate. Transfer caller to voice mailbox when the member of staff is unavailable. Provide callers with information such as company address, directions to the company location, company e-mail addresses and/or fax numbers, company website, and other related information. Receives, opens/date stamps incoming mail, adding accounting stamp and copying all incoming invoices. She/he is to coordinate the pick-up and delivery of express mail services (FedEx, DHL, UPS, etc.) Assists with clerical duties such as photocopying, mailing, faxing, filing, etc.; types correspondence, reports, panel schedules, transmittals, etc.; as well as updates Trade Service Book. Operates general office equipment such as switchboard, printers, calculator, copiers, scanners, etc. At Ludvik, we place high importance on providing a truly authentic and enjoyable work culture. We cultivate a workplace environment and culture in which our talented employees can thrive. We are proud of our work and love what we do. Competitive Salary Health, Dental, Vision insurance Health Savings Account (HSA) PLUS your HSA contributions are matched up to $3,000 per year for Family! Company paid Short-Term and Long-Term Disability Insurance (with option to buy up) Company paid Life Insurance (with option to buy up) 401k with contributions matched at 100% up to 3% of your income 2 Employee Assistance Programs (your mental health is your health!) with some positions, a company vehicle/gas card and cell phone is included Very strong Training and Support with Fast Track Advancement Opportunities Very generous Tuition Reimbursement Program Ludvik Electric firmly believes that our employees drive the success of the company. With success in mind as the ultimate goal, we strive to create and provide an environment that offers challenging, stimulating and financially rewarding opportunities. Join us and discover a work experience where diverse ideas are met with enthusiasm, and where you can learn and grow to your full potential. Ludvik Electric is an Equal Opportunity Employer. All applicants will be considered for employment without regard to race, color, religion, age, pregnancy, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Responsibilities

The Receptionist is responsible for managing the lobby area, greeting visitors, and ensuring security procedures are followed. They also handle incoming calls, assist with clerical duties, and maintain office procedures.