ADMINISTRATIVE ASSISTANT/RECEPTIONIST

Ocean Park Mechanical (OPM) is one of the premier design-build mechanical contractors of Western USA and Western Canada, with operations in Washington, Oregon, California, and British Columbia. Specializing in value added engineering and design-build projects, our goal is always to build the most efficient systems for the best value possible.
With projects ranging from low-rise and high-rise residential, hotels, and offices, as well as industrial and commercial projects, we have continually proven our ability and desire to provide the best service possible for our clients. By providing the majority of mechanical requirements in-house, including engineering, 3D-design, sheet metal, HVAC, refrigeration, and controls, we are a “ONE-STOP” shop for any project.

PURPOSE OF POSITION:

The Administrative Assistant/Receptionist is the first point of contact for employees or clients at OPM. They create a welcoming environment, and act as a liaison to ensure employees, clients, and guests are connected with the appropriate personnel. They are responsible for maintaining general office requirements as well as assisting with various administrative tasks. This is an in-office position.

Primary Responsibilities:

• Greet visitors/clients, receive and direct phone calls
• Monitor, respond, and direct email inquiries
• Support the QA & QC department with document control
• Assist Assets Manager with clerical/administrative duties pertaining to asset tracking
• Coordinate freight shipping/courier Pick-up, and prepare custom documents if needed
• Prepare, receive, distribute mail and deliveries
• General maintenance of office areas and, kitchen, maintain and order office and, kitchen supplies
• Provide administrative support to various departments as needed
• Ensure pricing accuracy on incoming invoicing
• Follow up with customers on outstanding invoices, relay feed-back to correct department
• Photocopying, scanning, data entry, and filing
• Assist social committee with party planning, and facilitating of company events
• Additional duties and projects as assigne