Administrative Assistant/ Receptionist at Seward & Kissel LLP

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Full Time

Start Date

Immediate

Expiry Date

17 Apr, 26

Salary

0.0

Posted On

17 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Computer Proficiency, MS Office, Document Management, Time Entry, Typing Skills, Filing Skills, Telephone Skills, Language Skills, Customer Assistance, Attention to Detail, Team Collaboration, Flexibility, Prioritization, Communication Skills, Organizational Skills, Problem Solving

Industry

Law Practice

Description

JOB SUMMARY: The Receptionist/Administrative position requires 5 days in the office Monday through Friday, the ability to perform duties of a responsible and confidential nature, and to organize and expedite workflow, including having direct interaction with attorneys, legal assistants and management. The Receptionist/Administrative Assistant will act as the overflow assistant and will assist anyone in the DC Office and must possess strong computer proficiency in the use of MS Office (Word, Outlook, PowerPoint and Excel), document management, time entry, strong typing and filing skills, telephone skills, and language skills (including grammar, spelling, etc.). The Receptionist/Administrative Assistant will perform general tasks and work collaboratively and cooperatively with others in a team-oriented environment. The Administrative Assistant/Receptionist interacts regularly with individuals at all levels within the NY and DC offices as well as with clients and vendors. JOB RESPONSIBILITIES: The Receptionist/Administrative Assistant may be required to perform any or all the following essential duties and responsibilities: * The Receptionist/Administrative Assistant must be able to ascertain matters of priority and urgency and be able to respond in a quick and efficient manner; use initiative and judgment to minimize the effect in a lawyer's absence and refer matters to appropriate delegated authority. * Answers and screens incoming calls and relay messages to appropriate parties in a timely and accurate manner; greets/assists/refers clients in person, scheduling and arranging conference calls. * Attend all mandatory training classes which include, but are not limited to, technology, and or seminars as instructed by the Firm. * Maintains an understanding of the Firm’s objectives, including policies and procedures. * Ability to input daily time entries, expense reimbursements and disbursement requests and processes them in CHROME. * Maintains and updates the calendars for attorneys, including meetings, appointments, due dates and client-related activities. * Prepare materials for distribution via U.S. mail, fax, courier, messenger, or other means of delivery. * Perform special projects for attorneys and legal assistants. * Ability to respond to the needs of the Firm by being flexible with hours, assignments, and overtime. * Ability to provide courteous customer assistance to all internal and external clients. * Attention to detail with emphasis on accuracy and quality. QUALIFICATIONS: * Must be able to work 5 days on-site * Proficiency in MS Office * Law firm experience preferred * Minimum of 3 years’ experience PHYSICAL DEMANDS AND/OR ENVIRONMENTAL CHARACTERISTICS The physical demands and environmental characteristics described below are representative of those that must be met by the incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The incumbent may be required to sit, stand, and walk for extended periods of time. The incumbent may be required to occasionally climb, bend, lift, carry, and kneel. Because of the volume of work performed by computer and telephone, the incumbent will spend a considerable amount of time looking at computer monitors and using his/her hands to operate office equipment. No travel is required. SUMMARY It is not the intention of this position description to limit the specific duties of this job, but rather to describe the various duties, responsibilities, and qualifications associated with the job at the time the position description was prepared. As our organization changes, and its needs or those of our clients change, or simply with the passage of time, the specific duties and responsibilities which comprise any job also tend to undergo changes. Such changes may consist of additions to, reductions in, or substitutions of duties and responsibilities. WORKING CONDITIONS Hybrid on-site presence is required to ensure effective collaboration and continuity. This role requires one be on-site 5 days per week. The above is only a current general description of the essential duties and responsibilities associated with this position. It does not represent an exhaustive or comprehensive list of all duties and responsibilities. The firm may change any job description, in whole or in part, at any time, including adding, removing, or otherwise altering any job duty or responsibility, at its sole discretion. Nothing herein creates a contract of employment or otherwise changes the at-will nature of employment at Seward & Kissel. EEO STATEMENT The firm is an Equal Opportunity Employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, non-disqualifying physical or mental disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Responsibilities

The Receptionist/Administrative Assistant will manage incoming calls, assist clients, maintain calendars, and perform general administrative tasks. They will also support attorneys and legal assistants with special projects and ensure efficient workflow.