Administrative Assistant & Receptionist at State Fire Idaho

Chubbuck, Idaho, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Aug, 26

Salary

20.0

Posted On

27 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Reception, Customer Experience, Invoice Approval, Data Entry, Microsoft Outlook, Microsoft Word, Microsoft Excel, Organization, Professional Communication, Payment Processing, Record Maintenance

Industry

Construction

Description

Description Pocatello, ID (Onsite, Full-Time) About the Role State Fire Idaho is hiring a dependable, detail-oriented Receptionist & Administrative Assistant to serve as the front line of our Pocatello office. This role is essential to keeping daily operations running smoothly, supporting multiple departments, and delivering a professional experience to customers and partners.We’re looking for someone who takes pride in organization, follows through without reminders, and wants to grow in a stable, fast-moving company. If you value ownership, consistency, and being part of a team that relies on you, you’ll thrive here. Schedule Monday–Friday, 8:00 AM – 5:00 PM (onsite) What You’ll Do Front Desk & Customer Experience Answer incoming calls and route them efficiently Greet and assist walk-in customers professionally Serve as a reliable first point of contact for clients and vendors Administrative Support Review and approve invoices for the extinguisher department Prepare customer documentation (COIs, W9s, and related requests) Support leadership with overflow and priority tasks Coordinate hotel reservations for out-of-town service teams Assist with data entry and cross-train on payment processing Operations Support Maintain accurate, organized records Learn internal systems quickly and adapt to new tools Take initiative when gaps arise rather than waiting for direction Requirements What We’re Looking For Required: Administrative or office experience required Strong working knowledge of Outlook, Word, and Excel High school diploma or equivalent Core Strengths: Highly organized with strong attention to detail Able to manage multiple priorities with minimal oversight Clear, professional communication skills Comfortable learning new systems and processes Team-oriented with strong personal accountability What Sets Top Candidates Apart You follow through without reminders You catch errors before they become problems You take ownership instead of waiting for direction You value reliability and being a consistent part of a team Compensation & Benefits $18-$20/hour, depending on experience Complete medical, dental, and vision insurance options IRA with company match Company-paid $50,000 life insurance Paid time off About State Fire State Fire has grown from a 3-person startup into a regional leader serving Idaho, Utah, Nevada, Arizona, Oregon, Texas, Colorado, and much more. With over 300 licensed technicians and managers, we provide life-safety systems that protect people, property, and businesses.We’re built on reliability, expertise, and accountability. Our team shows up, delivers, and supports each other. If you’re looking for long-term stability and growth, this is the place.

Responsibilities

Serve as the first point of contact for clients and vendors while managing front desk operations and incoming calls. Provide administrative support including invoice review, documentation preparation, and coordination of travel for service teams.