The Regina Open Door Society (RODS) is a non-profit organization that provides settlement and integration services to refugees and immigrants in Regina. RODS is committed to meeting the needs of newcomers by offering programs and services that enable them to achieve their goals and participate fully in the larger community.
The Regina Open Door Society Inc. is seeking qualified individuals to staff the full-time permanent position of Administrative Assistant.
The Regina Open Door Society is committed to fostering a work environment that values diversity, equity, and inclusion. We actively seek candidates who share these values and contribute to our diverse community. Our aim is to eliminate barriers to employment, ensuring that all qualified individuals have the opportunity to join our team. Our facilities are fully accessible, accommodating the needs of all individuals.
We are located in the City of Regina on Treaty 4 land, which is recognized as the traditional territory of the nhiyawak/Cree, Nahkaw/Saulteaux, Anihinpk, Dakota, Lakota, Nakoda, and the homeland of the Mtis Nation.

JOB DESCRIPTION - POSITION SUMMARY

The Administrative Assistant is the first point of contact for the organizations clients and community partners entering the main floor of the 2314 11th Avenue location. The Administrative Assistant will be responsible for providing reception and administrative/clerical support for the provision of services offered through the RODS organization. This position is the organizations ‘Maker of First Impressions’, and is the greeter and information provider on behalf of all departments. The Administrative Assistant will be a strong people person.
The position requires strong customer service, communication and problem-solving skills including the ability to respond independently to constant challenges and changes while maintaining discretion and professionalism at all times. In order to provide effective and efficient services, it is expected that the Administrative Assistant works in collaboration with other team members to ensure a smooth workflow.

QUALIFICATIONS

• High School
• Post-secondary education in Office Administration would be an asset.
• Proficiency in using the MS Office Suite (specifically Word, Excel, Outlook)
• Proficiency in using voice messaging systems, photocopier,
• Minimum 3 years of experience providing administrative services in an office
• Strong communication skills, both verbal and
• Exceptional customer service, organizational and time management
• Excellent telephone
• Attention to detail, ability to
• Ability to maintain strict confidentiality as dictated by RODS HR Policies and

• Provides a welcoming environment for people coming to RODS’s Donahue
• Performs initial screening of clients to establish clients’ needs and directs them to the appropriate department.
• Answers general phone inquiries in a professional and courteous manner; directs phone inquiries, voice mails and e-mails to appropriate staff members
• Monitors access points to the facility with the security system
• Uses MS Office programs
• Performs other position-related duties as