Administrative Assistant at Rice University Minimal Template External Career Site

Houston, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

28 Dec, 25

Salary

22.0

Posted On

29 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Attention To Detail, Professionalism, Discretion, Relationship Building, Customer Service, Interpersonal Skills, Verbal Communication, Written Communication, Multitasking, MS Office, Email Applications, Desktop Publishing, Event Planning, Financial Transactions

Industry

Education Administration Programs

Description

Special Instructions to Applicants: In PDF form, applicants should attach a resume in the Supporting Documents section of the application. About Rice Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio and a residential college system, which supports students intellectually, emotionally, and culturally through social events, intramural sports, student plays, lecture series, courses, and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities. Rice is also a wonderful place to work. Rice faculty, staff, and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice’s culture. They come through in how we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community, and Excellence. Position Summary The Rice University School of Architecture seeks an administrative assistant to provide frontline administrative support for the School of Architecture, serving as the receptionist in the Welcome Center, monitoring and responding to calls and emails, and providing general administrative support to faculty, staff, and students. The administrative assistant will interact with a variety of stakeholders on behalf of the school, such as faculty, staff, students, alumni, parents, friends of the school, and community partners. They execute diverse administrative tasks and build relationships to accomplish various functions in the School of Architecture. The administrative assistant will uphold professionalism, discretion, efficiency, and attention to detail consistent with Rice School of Architecture's values. The ideal candidate possesses strong organizational skills, time and task management, detail focus, professionalism, discretion, and relationship-building skills. Experience working in an educational, arts, or non-profit setting is desirable. They will provide daily administrative support to the school’s faculty, the Associate Dean for Research and Academic Affairs, and the student support team, including assisting with event planning, set up, execution, and clean up. This role will facilitate all course travel for students and faculty, including itineraries, reservations, expenses, and reconciliation. The administrative assistant will provide support for ordering food, supplies, and materials for a variety of activities and will also manage mail distribution and processing. We seek a highly motivated colleague who can thrive in a creative, fast-paced environment and deliver results while working on multiple tasks and deadlines. The Rice School of Architecture is a uniquely sized, top-ranked program with a focus on design excellence, including exceptional student work, world-class faculty research, and meaningful community engagement. The school draws upon Houston’s diverse offerings in the arts, culture, and industry, to educate architects for a dynamic, interconnected world, and we work towards hiring with the same ambition. This position is exclusively on-site, necessitating all duties to be performed in person at Anderson Hall from Monday through Friday, from 8:30 a.m. to 5 p.m., and occasional evenings. Per Rice policy 440, work arrangements may be subject to change. Hiring Range This is a full-time, benefits-eligible position with an hourly rate of $22.00 an hour. Non-exempt (hourly) positions under FLSA are eligible for overtime. Minimum Requirements High School Diploma or equivalent Two or more (2+) years’ of related experience Skills: Proficient computer skills and demonstrated experience with MS Office software and email applications Basic knowledge in desktop publishing is welcome (e.g. Adobe Suite) Demonstrated success in follow-through and completing routine tasks Advanced organizational skills and attention to detail Advanced verbal and written communication skills Excellent customer service and interpersonal skills Ability to prioritize and multitask Essential Functions Serves as primary receptionist for the School of Architecture, greeting guests in the Welcome Center, answering phones, and responding to school emails Arranges travel for field trips, global workshops, and course-related activities Plans and schedules calendar(s), resolves calendaring conflicts Processes and monitors financial transactions, including resolution of discrepancies Schedules, organizes, and operates lectures and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors Maintains office supplies and equipment; obtains vendor quotes, as needed Performs tasks in support of faculty affairs, management of records related to students and courses, and Performs other duties as assigned Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits Rice Mission and Values: Mission and Values | Rice University Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please contact Rice University’s Disability Resource Center at 713-348-5841 or adarice@rice.edu for support. If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.

Responsibilities

The administrative assistant will provide frontline administrative support for the School of Architecture, serving as the receptionist in the Welcome Center and providing general administrative support to faculty, staff, and students. They will execute diverse administrative tasks and build relationships to accomplish various functions in the School of Architecture.