Administrative Assistant at Richland County Government

, South Carolina, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Jul, 26

Salary

17.85

Posted On

04 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Clerical support, Data entry, Record keeping, Customer service, Bookkeeping, Scheduling, Report generation, Spreadsheet management, Office management, Communication, Inventory management, Transcription, Database maintenance

Industry

Government Administration

Description

The purpose of the class is to provide responsible administrative and clerical support to ensure effective and efficient office operations in assigned unit or division of the Department; to assist with administrative support functions, such as preparing and handling invoices, researching, compiling data, handling general projects, generating reports, and perform related work as required. The class works within a general outline of work to be performed, and develops work methods that are general in nature and for which there are precedents. Work is performed under general supervision Provides administrative and clerical support to the assigned unit supervisor , performing such duties as scheduling meetings and appointments, maintaining calendars, composing routine memos and letters for supervisor’s signature, transcribing minutes, typing memos and correspondence, compiling information as requested. Answers the telephone; provides information and assistance as requested; forwards calls to appropriate staff person; greets and assists office visitors; provides professional, courteous customer service at all times. Assists in coordinating division / department activities with those of other divisions, departments, agencies, and other professionals as appropriate; researches and provides agencies and individuals with department information as requested and as appropriate. Performs basic bookkeeping work as required, including receiving and recording various payments, managing petty cash, preparing requisitions, balancing and reconciling cash drawer, and reviewing basic financial records and receipts for accuracy and completeness Maintains effective record-keeping systems; enters data into computer and assists in maintaining accurate databases; prepares spreadsheets Collects and compiles data as requested; prepares, gathers, and assembles information as necessary for special projects. Maintains petty cash and other office accounts as assigned, receives and receipts fees from customers. Assists co-workers with various administrative and clerical duties as necessary; Collects and compiles data as requested; prepares, gathers, and assembles information as necessary for special projects. May assist in maintaining accurate, up-to-date and confidential department personnel records, including but not limited to general employee files, personnel action forms, performance evaluations, insurance benefits and worker’s compensation records and claims. Performs other general clerical work as required, including but not limited to compiling data for reports, copying and filing documents, entering and retrieving computer data, processing daily mail, disseminating memos / information to department staff, ordering office supplies and maintaining inventory records, maintaining lists and logs, etc. Receives and responds to employee / public inquiries, concerns and complaints and requests for assistance in areas of responsibility. Requires completion of high school degree/GED and one to three years of experience, or requires Associate’s degree, vocational technical degree or specialized training that is equivalent to satisfactory completion of two years of college education with emphasis in office management, secretarial science, business administration or a closely related field. Must possess a valid state driver’s license. May be required to possess or obtain Notary Public certification Compensation Minimum: $17.85 Thank you for your interest in employment with Richland County Government. Apply for an open position online by selecting the job title you are interested in and clicking the "Apply" link. If this is your first time applying online, you must create an account and select a Username and Password. After your account is established, you may begin completing your application. This application may be saved and used to apply for more than one job opening. The County only accepts applications for positions that are currently open and advertised. You are responsible for documenting all relevant qualifications in the appropriate section of the application. Do not list "refer to a resume", as resumes will not be accepted in lieu of a complete application. All prior work history must be listed on your application. Resumes are treated as supplements to the application only and will not replace any section of the application. Incomplete applications will be disqualified, even if a resume is attached. The application is the primary tool used when determining whether the minimum qualifications are satisfied, so be sure to complete all sections. Applications are due by the deadline noted on the job posting. You will be notified by email regarding the status of your application. The Human Resource Services Department is not able to provide status updates by telephone or email. Richland County is an equal opportunity employer.

Responsibilities

The Administrative Assistant provides clerical and administrative support to the department, including managing schedules, handling correspondence, and maintaining office records. They also perform basic bookkeeping, assist visitors, and compile data for reports and special projects.