Administrative Assistant at Robinson Oil Corporation

Santa Clara, California, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Sep, 26

Salary

38.0

Posted On

11 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Project Coordination, Event Planning, Insurance Claims Processing, Supply Management, Retail Reporting, MS Office Suite, Outlook, Word, Excel, Power Point, Time Management, Prioritization, Notary Public

Industry

Oil and Gas

Description

Description Never a dull moment… that’s life supporting a retail company! If you like running the show behind the scenes, wearing a lot of hats, and want a career with a good company, Robinson Oil may be just the place you’ve been looking for! What the Administrative Assistant does The Administrative Assistant is the center of our communication hub. A project coordinator and master communicator, this person manages a variety of projects and tasks: Administrative support for leadership team – handling calls and correspondence; meeting notes; assist with special projects; maintain files and records. Event planning – run point on larger company events, like the family picnic or annual golf tournament, and manage food and logistics of smaller gatherings at our office. Insurance claims – act as primary point of contact and ensure timely processing. Supply management – includes office, kitchen, print materials, signs, etc. Reporting – provide retail reports and analysis to support the leadership team. Manage corporate ticket programs. Other miscellaneous duties to support the team. Requirements Who you are You’re friendly and outgoing, a real people person with a can-do attitude! You’ve been in an administrative support role for a minimum of 3 years and have a proven ability to work under limited supervision. You’re someone who works efficiently, effectively, and pays attention to details. Your computer skills are top notch, especially MS Office Suite (Outlook, Word, Excel, Power Point), with an ability to easily master new programs You keep all the balls in the air – someone who can juggle tasks, prioritize many ongoing projects at one time, meet deadlines, and handle non-routine issues with ease. You’re not afraid to try on new hats and take on a new challenge! It helps if you have a current Notary Public commission (position requires the ability to maintain active Notary Public status) Who we are Robinson Oil Corporation is a family-owned company operating 39 “Rotten Robbie” gas stations and convenience stores throughout the greater Bay Area. We’ve got plans for growth and are looking for people who want to take that journey with us! This is a drug-free workplace, and pre-employment drug testing is required. What we offer Great pay and benefits, an amazing place to work, and plenty of opportunities to learn. You’ll even get a discount on gas! If you like the sound of this, what are you waiting for? Apply today! CA Privacy Notice

Responsibilities

The Administrative Assistant serves as the communication hub, providing support to the leadership team through correspondence, reporting, and file maintenance. They are also responsible for event planning, insurance claims processing, and office supply management.