Administrative Assistant at Rod and Tubing Services LLC

, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Oct, 26

Salary

0.0

Posted On

16 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Entry, Inventory Management, Financial Field Tickets, Vendor Management, Office Administration, Problem Solving, Financial Management, Customer Focus, Microsoft Word, Microsoft Excel, Microsoft Outlook, Record Reconciliation

Industry

Oil and Gas

Description

Description Summary/Objective Under the direct supervision of the Facility Manager this position provides administrative and secretarial support for the inspection department. Supervisory Responsibilities: None Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Enter data for quantities of parts issued and transferred between locations, inventory and cycle count adjustments, into computer database. Creating confidential financial field tickets, using proprietary software, data management for inventory inspections and customer tickets. Receive and issue finished goods into computer database. Place stocking orders, re-orders and special orders with specific vendors. Processes orders for company products by conferring with technical and/or management personnel. Organizes and prioritizes large volumes of information and calls. Answers phones for department. Takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other system development assistants to cover phones. Codes documents according to company procedures. Reconciles and reports discrepancies found in records at the end of the month. Ensures compliance with established departmental procedures and processes. Utilizes appropriate departmental checklist and standard forms. Handles a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload. Requirements Competencies Problem Solving/Analysis. Financial Management. Thoroughness. Ethical Conduct. Customer/Client Focus. Performance Management. Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. Position Type/Work Schedule This is a full-time non-exempt hourly position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. Travel No travel is expected for this position. Education and Experience Computer Skills (Word, Excel, Outlook) High School Diploma or GED. Two to three years’ previous experience. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Responsibilities

Provides administrative and secretarial support for the inspection department, including data entry for inventory and financial field tickets. Manages vendor orders, handles departmental communications, and ensures compliance with established procedures.