Administrative Assistant at Rod and Tubing Services LLC

, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Mar, 26

Salary

0.0

Posted On

22 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Detail-Oriented, Organizational Skills, Oilfield Experience, Data Management, Inventory Management, Confidentiality, Customer Service, Problem Solving, Financial Management, Attention to Detail, Ethical Conduct, Performance Management, Communication Skills, Team Collaboration, Document Management, Time Management

Industry

Oil and Gas

Description

Description We are seeking a detail-oriented and highly organized professional with strong oilfield experience to support inventory, data management, and administrative functions. This role requires familiarity with oilfield terminology, materials, and workflows, along with the ability to manage confidential financial and inventory data in a fast-paced environment. Inventory experience is a plus and will be viewed favorably. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Enter and maintain accurate data for quantities of parts issued, transferred between locations, inventory adjustments, and cycle counts within the company database. Create and manage confidential financial field tickets using proprietary software; maintain data related to inventory inspections and customer tickets. Receive and issue finished goods into the computer database. Place stocking orders, re-orders, and special orders with approved vendors. Process orders for company products by coordinating with technical and management personnel. Organize and prioritize large volumes of information, documentation, and phone calls. Answer departmental phones; take messages and respond to routine and non-routine inquiries. Work collaboratively with team members to ensure phone and administrative coverage. Code and file documents in accordance with company procedures. Reconcile records and report discrepancies at month-end. Ensure compliance with established departmental procedures using appropriate checklists and standard forms. Interact professionally with external customers, vendors, and visitors, as well as internal employees at all levels of the organization. Exercise independent judgment to plan, prioritize, and organize a diversified workload. Requirements Competencies Problem Solving/Analysis. Financial Management. Thoroughness and Attention to Detail Ethical Conduct. Customer/Client Focus. Performance Management. Work Environment This position operates primarily in a professional office environment and routinely uses standard office equipment, including computers, phones, and photocopiers. Occasional interaction with operations or warehouse personnel may be required. es. Physical Demands This role is largely sedentary; however, some filing and document handling is required. This may include lifting files, opening filing cabinets, and bending or standing on as necessary. Position Type/Work Schedule This is a full-time hourly position. Monday through Friday, 8:00 a.m. to 5 p.m. Travel No travel is expected for this position. Education and Experience High School Diploma or GED required Two to three years of relevant experience required Prior oilfield or energy industry experience strongly preferred Inventory management or inventory control experience is a plus Proficient computer skills, including Microsoft Word, Excel, and Outlook Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Responsibilities

The Administrative Assistant will support inventory, data management, and administrative functions, ensuring accurate data entry and management of confidential financial information. The role involves organizing large volumes of information and collaborating with team members to maintain efficient operations.