JOB OVERVIEW

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily operations, ensuring efficient office management, and providing exceptional customer service. This position requires strong organizational skills, proficiency in various software applications, and the ability to communicate effectively with clients and team members.

QUALIFICATIONS

• Proven experience in an administrative role or similar position is preferred.
• Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Familiarity with QuickBooks is a plus.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously.
• Bilingual candidates are encouraged to apply to enhance communication with diverse clientele.
• Strong phone etiquette and customer service skills are essential for this role.
• Experience as a dental receptionist or medical receptionist is advantageous but not required.
• Ability to work independently while also being an effective team player.
• Time management skills to prioritize tasks effectively in a fast-paced environment.
• Previous experience as a personal assistant is beneficial. This position offers an opportunity for growth within the organization while contributing to a dynamic team environment. If you possess the required skills and are eager to support our administrative functions, we encourage you to apply.
  Job Type: Temp-to-hire
  Pay: $16.00 - $25.00 per hour
  Expected hours: No more than 20 per week
  Work Location: In perso

• Manage front desk operations, including greeting visitors and handling inquiries.
• Operate multi-line phone systems to facilitate effective communication.
• Perform data entry tasks accurately and efficiently.
• Maintain organized filing systems for easy access to documents.
• Assist with calendar management, scheduling appointments, and coordinating meetings.
• Provide customer support by addressing client needs and resolving issues promptly.
• Utilize QuickBooks for basic bookkeeping tasks as needed.
• Prepare documents and reports using Microsoft Office and Google Workspace applications.
• Proofread correspondence and materials for accuracy before distribution.
• Support office management by ordering supplies and maintaining inventory levels.
• Assist in clerical duties such as typing, filing, and organizing office materials.
• Collaborate with team members to enhance workflow efficiency.