Administrative Assistant at Rummel Klepper Kahl

Swatara Township, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Mar, 26

Salary

0.0

Posted On

12 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Contract Administration, Document Management, Excel, Word, Outlook, Verbal Communication, Written Communication, Detail Oriented, Problem Solving, Budget Management, Invoice Tracking, Subcontractor Management, Time Reporting, Project Management, Client Communication, Collaboration

Industry

Civil Engineering

Description

RK&K is seeking an Administrative Assistant to work from our Harrisburg PA office. In this role, you will support our Construction Management Group leaders with various contract administration and management tasks for multiple clients and on-call contracts. As needed, the individual may also support the team with limited communications and administrative needs. Come join our team of professionals. Essential Functions * Complete contract related client forms for staffing approvals, work order changes, subconsultant changes, etc. * Monitor the process for invoice production (by others) and track invoices through RK&K development and client review, approval, and payment * Direct staff as needed to complete progress reports for inclusion in RK&K invoices * Collect and review subcontractor invoices for inclusion in RK&K invoices * Enter new projects and tasks into accounting system (Deltek) as required by the Project Manager * Enter and update budgets for new and existing projects and tasks in Deltek * Follow up on outstanding information pertaining to the setup of new projects and tasks * Collect, scan and save all contracts, modifications, supplements, Notice to Proceeds, etc., for all active projects * Manage time and expense reporting * Collect and update subcontracts and Certificates of Insurance for subcontractors Required Education and Experience * A minimum of three (3) years experience in contract support and administrative assistance * Experience with document management related to contracts, etc. * Strong computer skills with an emphasis on Excel, Word and Outlook * Strong verbal and written communication skills * Detail oriented, able to keep multiple activities organized digitally, and willing to work collaboratively with others * Ability to work independently and to demonstrate good problem-solving skills is a must * General understanding of various types of government contracts and working knowledge of overhead rates is a plus Preferred Skills and Experience * Deltek Vision experience * Basic understanding of contracts and accounting * Previous experience with PennDot and PA Turnpike Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. What We Offer RK&K offers excellent potential for career advancement and professional growth. We also offer attractive compensation packages commensurate with experience and a comprehensive benefits package including: * Paid time off * Tuition reimbursement * Health, dental, vision, life, and disability insurances * Matching 401(k) plan * Paid Holidays * Much, much more! Why RK&K? As a full-service engineering and construction management firm, RK&K gives you the opportunity to directly impact the communities in which we live and work. What sets RK&K apart is an award-winning culture that has fostered a spirit of collaboration and trust for over 100 years. To its clients, the firm delivers concepts, processes, and outcomes that are designed for success. RK&K has earned its reputation as a trusted partner, responsive employer, and community steward. Design your career at RK&K, Apply Today!

How To Apply:

Incase you would like to apply to this job directly from the source, please click here

Responsibilities

The Administrative Assistant will support the Construction Management Group leaders with contract administration tasks and manage various administrative needs. Responsibilities include monitoring invoice production, collecting subcontractor invoices, and managing time and expense reporting.