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Administrative Assistant (RVT) at PRC Management Company
Red Bank, New Jersey, United States -
Full Time

Start Date

Immediate

Expiry Date

14 Oct, 26

Salary

26.0

Posted On

16 Jul, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Organizational Skills, Multitasking, Microsoft Word, Microsoft Excel, Microsoft Outlook, Interpersonal Communication, Professional Diplomacy, Administrative Support, Invoice Processing, Work Order Tracking

Industry

Description
Description The Administrative Assistant supports the Project Manager, property managers, vendors, and homeowners by providing essential administrative, communication, and organizational support across multiple properties. The individual will also interact with The Board. Streamline day to day operations by managing communications, organizing documents, coordinating schedules, and serving as a reliable first point of contact. Draft correspondence to vendors, contractors, and employees. Handle and route homeowner maintenance calls with professionalism and urgency, ensuring seamless communication between residents and the maintenance team. Create and track work orders for property managers. Process invoices from contractors, utility companies, and other vendors. Generate and issue delinquency notices to homeowners, ensuring accuracy and timely communication in accordance with association policies. Support property managers with resales and through the new owner purchase process as needed. Track annual insurance policy renewals across all properties to ensure continuous coverage. Complete annual workers’ compensation audits as requested by insurance agencies. Manage and fulfill supply order requests. Requirements Required Skills & Qualifications High school diploma or equivalent required. Strong organizational and multitasking abilities. Proficient in Microsoft Word, Excel, and Outlook. Excellent interpersonal skills with the ability to communicate professionally and diplomatically with homeowners and tenants. Able to work independently and as part of a team. Experience working in a Homeowner’s Association (HOA) or property management setting is a plus. Knowledge of insurance policy renewal is a plus. Benefits Health, dental, vision, life, and long-term disability insurance 401(k) plan with matching contribution Paid time off and paid holidays Compensation $24 - $26 per hour
Responsibilities
Provides administrative and organizational support to project managers, property managers, and homeowners across multiple properties. Key duties include managing communications, processing invoices, tracking insurance renewals, and handling maintenance requests.