Administrative Assistant (RVT) at PRC Management Company

Red Bank, New Jersey, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Apr, 26

Salary

50000.0

Posted On

09 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Multitasking, Microsoft Word, Microsoft Excel, Microsoft Outlook, Interpersonal Skills, Communication, Homeowner's Association Experience, Property Management, Insurance Knowledge

Industry

Real Estate

Description

Description The Administrative Assistant supports the Project Manager, property managers, vendors, and homeowners by providing essential administrative, communication, and organizational support across multiple properties. The individual will also interact with The Board. ________________________________________ Key Responsibilities Streamline day to day operations by managing communications, organizing documents, coordinating schedules, and serving as a reliable first point of contact. Draft correspondence to vendors, contractors, and employees. Handle and route homeowner maintenance calls with professionalism and urgency, ensuring seamless communication between residents and the maintenance team. Create and track work orders for property managers. Process invoices from contractors, utility companies, and other vendors. Generate and issue delinquency notices to homeowners, ensuring accuracy and timely communication in accordance with association policies. Support property managers with resales and through the new owner purchase process as needed. Track annual insurance policy renewals across all properties to ensure continuous coverage. Complete annual workers’ compensation audits as requested by insurance agencies. Manage and fulfill supply order requests. Requirements ________________________________________ Required Skills & Qualifications High school diploma or equivalent required. Strong organizational and multitasking abilities. Proficient in Microsoft Word, Excel, and Outlook. Excellent interpersonal skills with the ability to communicate professionally and diplomatically with homeowners and tenants. Able to work independently and as part of a team. Experience working in a Homeowner’s Association (HOA) or property management setting is a plus. Knowledge of insurance policy renewal is a plus. ________________________________________ Benefits This position offers a competitive compensation package and a comprehensive benefits program, including: Health, dental, vision, life, and long-term disability insurance 401(k) plan with matching contribution Paid time off and paid holidays ________________________________________ PRC Management Co., Inc. is an equal opportunity employer. Salary Range: $40k - $50k annually

Responsibilities

The Administrative Assistant will support the Project Manager and property managers by managing communications, organizing documents, and coordinating schedules. They will also handle homeowner maintenance calls and process invoices, ensuring effective communication and operational efficiency.