Administrative Assistant (Sacramento, CA) at Sutter Health

Sacramento, California, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Aug, 26

Salary

40.97

Posted On

29 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendaring, Scheduling, Expense Reporting, Onboarding, Meeting Coordination, Correspondence Drafting, Microsoft Office Suite, EPIC, Time Management, Organizational Skills, Written Communication, Verbal Communication, Data Interpretation, Problem Solving, PHI Privacy Compliance, Collaborative Relationship Building

Industry

Hospitals and Health Care

Description

Opportunity Information Sutter Medical Group (SMG) is currently seeking a dynamic Administrative Assistant, to join our Administrative Services team. Based out of our Sacramento (Natomas) office, this position is currently hybrid, meaning it comes with a mix of in-person and remote work. The Administrative Assistant is responsible for supporting SMGs leadership teams, departments and committees with the full range of administrative functions required by a robust medical group. This position allows the incoming member to be a member of the medical group, joining over 1,000 clinicians committed to providing the highest quality, most efficient and compassionate patient-centered healthcare to each of our diverse patients. Provides a variety of professional clerical and administrative support to the SMG Administrative Services team. Adheres to standard work and best practices to complete tasks in a timely manner. Prioritizes information and requests and coordinates with internal and external constituents to coordinate responsibilities of department wide scope. May be exposed to confidential and sensitive information where discretion and judgement in communication will be necessary. Partner with SMG Administrative Services team members and SMG Leadership and Clinicians to ensure timely completion of assigned tasks, meet team objectives, and provide administrative support. Arrange and provide calendaring support, scheduling assistance and assist with time and expense reporting Coordinate and assist in the onboarding process for new clinicians Run meetings; both in-person and virtually (on multiple platforms) including logistical, pre and post meeting support Assist with communications including, creating, proofing, editing and finalizing correspondence, reports and presentations Prioritize assignments and work within standardized processes to achieve objectives and meet deadlines Work independently, as well as be part of the team, building collaborative relationships on day-to-day operations. Qualifications Possess written and verbal communications skills to communicate with fellow team members, supervisors, patients, and other personnel. Well-developed time management and organizational skills, including the ability to prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines. Basic knowledge of computer applications, such as Microsoft Office Suite (Word, Excel, and Outlook), EPIC, and related information systems. Interpret a variety of data and instructions, furnished in written, oral, diagram, or schedule form. Prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines. Work independently, as well as be part of the team, including accomplishing multiple tasks in an environment with interruptions. Identify, evaluate, and resolve standard problems by selecting appropriate solutions from established options. Ensure the privacy of each patient’s protected health information (PHI). Build collaborates relationships with peers and other staff members to achieve departmental and corporate objectives. Join Us and Enjoy Competitive compensation and full coverage benefits! Organization Details Sutter Medical Group (SMG) is a vibrant and talented community committed to delivering safe, affordable and high-quality care. Our multi-specialty medical group is comprised of over 1,600 clinicians practicing in seven counties in northern California, most within a 50-mile radius of Sacramento. SMG contains primary care and specialty Physicians and Advanced Practice Clinicians -- nurse practitioners, physician assistants, certified nurse midwives, licensed clinical social workers and licensed marriage and family therapists, who make up about 20% of our group. Our clinicians not only excel in clinical practice but are also actively engaged in teaching, research, leadership, community outreach, and volunteer work. SMG has earned both local and national recognition for excellence in patient care and experience. Community Information Sacramento, the capital city of California, offers an exceptional quality of life that makes it a great place to live. One of the standout features of Sacramento is its vibrant food scene. Known as the "Farm-to-Fork Capital," the city boasts a plethora of restaurants, farmers' markets, and food festivals that celebrate fresh, locally sourced ingredients. This culinary richness is complemented by a strong sense of community, where residents enjoy a variety of local events, cultural festivals, and community activities that foster a warm and inclusive atmosphere. Additionally, Sacramento's strategic location provides easy access to some of California's most popular destinations. Just a short drive away, you can find yourself in the bustling city of San Francisco, enjoying the world-class wine country of Napa Valley, or experiencing the stunning natural beauty of Lake Tahoe, which offers both winter sports and summer recreational activities. The city's proximity to diverse landscapes means residents can easily enjoy the snow-capped mountains, scenic coastlines, and lush forests. Sports enthusiasts in Sacramento also have much to cheer about. The city is home to the Sacramento Kings, an NBA team that brings exciting basketball action to the Golden 1 Center. Moreover, the recent relocation of the Oakland A's to Sacramento has added another layer of excitement for baseball fans. With its rich cultural scene, convenient location, and passionate sports culture, Sacramento truly stands out as a dynamic and desirable place to live. Equal Opportunity Statement It is the policy of Sutter Health and its partners to provide equal employment for all qualified individuals; to prohibit discrimination in employment because of basis of race, color, creed, religion, marital status, sexual orientation, registered domestic partner status, sex, gender, gender identity or expression, ancestry, national origin (including possession of a driver's license issued to individuals who did not present proof of authorized presence in the U.S.), age, medical condition, physical or mental disability, military or protected veteran status, political affiliation, pregnancy or perceived pregnancy, childbirth, breastfeeding or related medical condition, genetic information or any other characteristic made unlawful by local, state or federal law, ordinance or regulation. We promote the full realization of equal employment opportunities through a positive continuing program within each medical group, company, hospital, department, and service area. Equal employment opportunities apply to every aspect of Sutter's employment policies and practices.

Responsibilities

Provide professional clerical and administrative support to the SMG leadership teams, departments, and committees. Key tasks include managing calendars, coordinating clinician onboarding, and facilitating both in-person and virtual meetings.