Administrative Assistant (Sales) at Aston Carter

, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Mar, 26

Salary

24.0

Posted On

26 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Data Entry, ERP Systems, Microsoft Office, Bilingual, Problem Solving, Multitasking, Sales Support, Order Processing, Communication, Attention to Detail, HVAC Knowledge, Inventory Management, Ticketing Systems, Warranties, Freight Management

Industry

Staffing and Recruiting

Description

Aston Carter is seeking a Sales Administrative Assistant! Job Description As a Sales Administrative Assistant, you will play a crucial role in ensuring seamless order processing and enhancing customer service experiences. Your main tasks will include entering all orders into the system, improving customer service experiences, and creating engaged customers to facilitate organic growth. You will take ownership of customer issues and ensure problems are followed through to resolution. Responsibilities Enter all orders into the system accurately. Improve customer service experience and create engaged customers. Take ownership of customer issues and resolve them efficiently. Answer high-volume inbound phone calls, handling 60–80 calls per day. Assist customers with order status, inventory inquiries, and entering orders. Answer questions regarding warranties. Enter and manage orders in ERP systems such as MACOLA, Sage, or SAP. Follow up with the warehouse and customers to manage freight closures. Ensure inventory sufficiency and manage backorders. Utilize Freshdesk for ticketing, ensuring every email becomes a ticket. Essential Skills Proven experience with ERP systems (MACOLA preferred). Bilingual fluency in Spanish and English is a plus. Strong customer service background. Proficiency in Microsoft Office (Word, Excel, Outlook). High attention to detail for data entry tasks. Additional Skills & Qualifications Experience in the HVAC industry is a plus. Familiarity with order processing and billing workflows. Ability to recommend products based on customer needs. Sales support experience. Strong communication and multitasking skills. Detail-oriented with a problem-solving mindset. Work Environment This is an on-site position, Monday through Friday from 8am to 5pm. You will have your own desk with double monitors. The team consists of two agents and a manager, fostering a small, collaborative environment. The pace is fast and high-volume, with a hands-on manager providing training and handling complex tickets. Performance is tracked via app metrics. The company offers a comprehensive benefits package, including a 401(k) with a 5% match, 90–92% employer-paid medical insurance, dental and vision insurance, life insurance, and two weeks of PTO in the first year. Job Type & Location This is a Contract position based out of Medley, FL. Pay and Benefits The pay range for this position is $20.00 - $24.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Medley,FL. Application Deadline This position is anticipated to close on Jan 2, 2026. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The Sales Administrative Assistant will enter all orders into the system and improve customer service experiences. They will also take ownership of customer issues and ensure efficient resolution.