Administrative Assistant at SCHNEIDER ELECTRIC SMART GRID SOLUTIONS LLC

Apodaca, Nuevo León, Mexico -

Full Time

Start Date

Immediate

Expiry Date

14 May, 26

Salary

0.0

Posted On

13 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Scheduling Meetings, Calendar Management, Travel Arrangements, Organizational Skills, Secretarial Role, Reporting, Typing, Formatting, Editing, Data Entry, Database Maintenance, Recordkeeping, Liaising, Appointment Scheduling, MS Outlook, Communication Skills

Industry

Automation Machinery Manufacturing

Description

We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, manage the calendar entries, make travel arrangements and assist with other duties when required. To ensure success as a personal assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role. Accomplished personal assistants are intuitive to the needs of the managers and work autonomously to provide customized administrative support. Personal Assistant Responsibilities: Reporting to senior management and performing secretarial and administrative duties. Make travel arrangements Typing, formatting, and editing reports, documents, and presentations. Entering data, maintaining databases, and keeping records. Liaising with internal departments, answering calls, and making travel arrangements. Scheduling appointments, maintaining an events calendar, and sending reminders. Copying, scanning documents, as well as taking notes. Preparing facilities for scheduled events and arranging refreshments, if required. Ordering office supplies and replacements, as well as managing mail and courier services. Observing best business practices and etiquette. Source office supplies Personal Assistant Requirements: High school diploma or GED. Certification in secretarial work, office administration, or related training. 1-2 years of experience as a personal assistant would be advantageous. Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint. Advanced typing, note-taking, recordkeeping, and organizational skills. Up-to-date with latest office gadgets and applications Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding. Excellent written and verbal communication skills. Exceptional interpersonal skills.

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Responsibilities

The Administrative Assistant will perform personalized administrative duties for senior management, including scheduling meetings, managing calendars, and making travel arrangements. Key tasks also involve typing, formatting documents, data entry, and liaising with internal departments.