Administrative Assistant, School of Chinese Medicine (Clinical Division) at HKBU e-Recruitment System

, Hong Kong, China -

Full Time

Start Date

Immediate

Expiry Date

26 Feb, 26

Salary

0.0

Posted On

28 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting, Administration, Logistics Management, Purchasing, Inventory Management, Interpersonal Skills, Self-Motivation, Computer Applications, MS Office, Excel, Chinese Word Processing

Industry

Higher Education

Description

SCHOOL OF CHINESE MEDICINE CLINICAL DIVISION Administrative Assistant (25260356) Responsibilities: Provide daily accounting and general administration support to clinics; Handle and check the daily income of the clinics; Prepare invoice for payment; Coordinate and follow up the weekly logistic management from/to clinics and office; Handle the purchasing matters for the clinics and office; Maintain accurate and up-to-date system inventory records; Perform physical count of inventory, and reconcile actual stock count to the system record; Optimise the storage space; Recommend to the Division the transfer of surplus or unused supplies and equipment among different clinics; Answer internal & external enquires; Provide support to meetings and events; and Perform any other duties as assigned. Requirements: A higher diploma or an associate degree; At least one year of relevant work experience; Proficiency in common computer applications including MS Office, Excel and Chinese word processing; Good interpersonal skills and a strong sense of responsibility; and Ability to work independently and be self-motivated. Immediately availability will be an advantage. Shortlisted candidates will be invited to attend a computer test. Salary will be commensurate with qualifications and experience. Application Procedure: Applicants are invited to submit their applications at the HKBU e-Recruitment System. Those who are not invited for interview 8 weeks after the closing date may consider their applications unsuccessful. Details of the University’s Personal Information Collection Statement can be found at https://hro.hkbu.edu.hk/en/worklife-at-hkbu/employee-favourable-environment.html#privacy-policy. The University reserves the right not to make an appointment for the posts advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer. Closing date: 13 December 2025

Responsibilities

The Administrative Assistant will provide daily accounting and general administration support to clinics, including handling daily income and preparing invoices. Additional responsibilities include maintaining inventory records, optimizing storage space, and supporting meetings and events.