Administrative Assistant at SciTech Services Inc

Bethesda, Maryland, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Sep, 26

Salary

102000.0

Posted On

26 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Program Coordination, Calendar Management, Travel Coordination, Program Evaluation, Financial Management, Procurement, Quality Assurance, Technical Writing, Microsoft Office Suite, Human Resources Databases, Stakeholder Communication, Time Management, Organizational Skills, Analytical Skills, Interpersonal Skills

Industry

Government Administration

Description

Clearance requirement: Candidates must be eligible to obtain and maintain a favorable suitability determination. SciTech Services is seeking an Administrative Assistant II to support the National Institutes of Dental and Craniofacial Research (NIDCR). The Administrative Assistant II will perform overall administrative services to support operational and deliverable objectives. Duties include but are not limited to: * Coordinate and manage specialized programs, administrative operations, and initiatives within the Office of the Clinical Director (OCD). * Provide comprehensive administrative and programmatic support for the Dental Clinical Research Fellowship, including coordinating fellow recruitment, application review processes, curriculum development activities, on-boarding, annual renewals, and stakeholder communications. * Manage the Office of the Clinical Director's calendar, schedule meetings and events, coordinate travel arrangements, and serve as primary point of contact among internal and external stakeholders to ensure effective communication, collaboration, and successful program outcomes. * Organize and support Clinical Case Conferences, Grand Rounds, weekly OCD meetings, and other educational and professional development activities. * Conduct program evaluation and administrative analysis in support of fellowship operations, educational programs, and organizational initiatives. * Assist in the preparation, coordination, and analysis of reports, metrics, program documentation, fellowship records, and operational data. * Support financial management, procurement activities, quality assurance initiatives, and program compliance efforts. * Provide guidance regarding established regulations, policies, procedures, and administrative requirements to support effective program administration and informed decision-making. * Support organizational planning and operational management by analyzing priorities, resource allocation, workforce needs, and performance objectives. * Coordinate the development and dissemination of program announcements, meeting materials, educational communications, and related correspondence. * Provide technical and administrative guidance to employees, supervisors, fellows, faculty, and managers regarding policies, procedures, and best practices. * Assist leadership in evaluating operational challenges, identifying process improvements, and assessing the impact of recommendations on organizational effectiveness, educational outcomes, and mission accomplishment. * Draft and format complex written documents. Job Requirements * Associate’s degree in business administration or related field required. * Minimum of two (2) years of related experience. * Previous NIH experience preferred. * Proficient in Microsoft Office Suite (MS Word, Excel, Outlook, PowerPoint) and the Internet. * Demonstrated ability to plan, organize and prioritize work in an environment with multiple and conflicting demands while maintaining confidentiality and handling sensitive matters diplomatically and discreetly. * Exercise initiative and work independently. * Excellent interpersonal skills, ability to communicate both verbally and in writing, with a positive attitude. * Close attention to detail with the ability to multi-task. * Exceptional organizational, leadership, analytical, and time management skills. * Experience with Human Resources databases such as Capital HR, Government travel process, and Professional Service Orders. SciTech offers an excellent benefits package that includes health, dental, vision, life, and disability insurance, a great 401(k) package, vacation, and sick leave. Equal Opportunity Employer including Disability and Veterans.

Responsibilities

Provide comprehensive administrative and programmatic support for the Office of the Clinical Director and the Dental Clinical Research Fellowship. Responsibilities include managing calendars, coordinating recruitment and onboarding, and assisting with financial and operational reporting.