Administrative Secretary & Personal Assistant
Company: Off-Road Canada Inc. (off-road.ca)
Overview
Off-Road Canada Inc., a leading e-commerce company specializing in aftermarket car and truck parts, is seeking a highly organized Administrative Secretary & Personal Assistant to support daily business operations. This role is central to keeping both the office and executive workflow running smoothly. The ideal candidate will be detail-oriented, adaptable, and comfortable working in a fast-paced environment while balancing clerical, administrative, and personal support tasks.

Responsibilities

• Manage daily office operations, including filing, data entry, and record keeping.
• Provide executive support by assisting the Director with scheduling, travel coordination, and day-to-day administrative needs.
• Answer and direct calls, respond to inquiries, and ensure excellent customer service.
• Assist with bookkeeping tasks, invoice tracking, and maintaining financial records (QuickBooks experience preferred).
• Prepare and format documents, correspondence, and presentations using Microsoft Office and Google Workspace.
• Proofread documents for accuracy and professionalism.
• Support front desk activities, including greeting visitors and managing appointments.
• Maintain confidentiality while handling sensitive company and customer information.
• Collaborate with team members to streamline processes and improve efficiency.

Requirements

• Proven experience in an administrative, executive assistant, or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Strong computer skills with the ability to quickly learn new systems and software.
• Excellent organizational skills, with the ability to prioritize and multitask effectively.
• Professional communication skills (written and verbal) and a polished phone manner.
• Experience with bookkeeping or QuickBooks is an asset.
• Strong proofreading and attention-to-detail skills.
• Ability to work independently while supporting executive-level needs.
• Previous experience in a fast-paced office or e-commerce environment is considered an advantage.

Why Join Us?
At Off-Road Canada Inc., we are passionate about helping enthusiasts get the parts they need while providing a smooth, stress-free shopping experience. Joining our team means working closely with leadership in a role that is both dynamic and rewarding. If you thrive on organization, efficiency, and providing top-level support, we’d love to hear from you.

• Manage daily office operations, including filing, data entry, and record keeping.
• Provide executive support by assisting the Director with scheduling, travel coordination, and day-to-day administrative needs.
• Answer and direct calls, respond to inquiries, and ensure excellent customer service.
• Assist with bookkeeping tasks, invoice tracking, and maintaining financial records (QuickBooks experience preferred).
• Prepare and format documents, correspondence, and presentations using Microsoft Office and Google Workspace.
• Proofread documents for accuracy and professionalism.
• Support front desk activities, including greeting visitors and managing appointments.
• Maintain confidentiality while handling sensitive company and customer information.
• Collaborate with team members to streamline processes and improve efficiency