Administrative Assistant, Security and Compliance at Silvus Technologies

Los Angeles, California, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Dec, 25

Salary

26.0

Posted On

01 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Assistance, Compliance Management, Document Processing, Calendar Management, Communication Skills, Attention to Detail, Security Regulations, Organizational Skills, Microsoft Word, Microsoft Excel, Clerical Assistance, Project Management, Background Check, Security Clearance, Legal Document Preparation, Inventory Management

Industry

Telecomunicações

Description

THE COMPANY Silvus Technologies is dedicated to one mission: connecting those who keep us safe. We do so by delivering the most advanced Mobile Ad-hoc Network (MANET) radios powered by our custom and ever-evolving Mobile-Networked MIMO waveform. Together, our radios and waveform provide the vital communications for mission critical applications in the harshest environments from underground tunnels to high altitude balloons. Silvus StreamCaster® radios are being rapidly adopted by customers all over the world ranging from the U.S Departments of Defense, to International, Federal, State and Local Law Enforcement agencies, all the way to the Super Bowl, Grammys and industry-leading drone, robot, and other unmanned systems manufacturers. Wouldn’t you like to join an incredibly talented group of people, doing very challenging work, with the prime directive of “Keeping Our Heroes Connected”? Silvus’ rapid growth is fueled by a focus on research and innovation and a team of the most passionate, skilled, and creative thinking individuals. If you are looking for a challenging experience, you owe it to yourself to learn how Silvus can provide a rewarding opportunity that creates a pathway to a fulfilling career. THE OPPORTUNITY Silvus Technologies is seeking an Administrative Assistant for Security and Compliance who will provide support to the legal and facility security departments. The responsibilities of this role include providing general clerical assistance, processing documents, managing compliance calendars and spreadsheets, and ensuring that Silvus complies with all laws, security regulations, and ethical obligations. Additional duties include acting as a backup for facility security needs, processing routine forms and requests, managing deadlines, and independently handling one-off projects to improve policies and procedures. This position reports to the General Counsel for Silvus and is based at Silvus Technologies’ headquarters in the heart of vibrant West Los Angeles, CA. The schedule is hybrid, with a minimum expectation of 3 days onsite per week. On-site days are Mondays, Wednesdays, and Thursdays. The following is a list of at least some of the current essential job functions of the position. Management may assign or reassign duties and responsibilities at any time at its discretion. ROLE AND RESPONSIBILITIES Schedule meetings and ensure timely notice of upcoming deadlines. Adapt and update templates to prepare new legal documents. Maintain compliance records. Review and conduct physical security checks such as ensuring alarms are active, logs are correctly completed, etc. Review and process visitor requests. Maintain compliance, facility security, and training calendars. Maintain and track Silvus' government property inventory. Retrieve, store, and log classified materials. Assist with compliance/security audits and other tasks necessary to maintain and monitor compliance with policies and regulations. Serve as the backup to Silvus' Facility Security Officer (FSO). REQUIRED QUALIFICATIONS High School diploma or GED required. Minimum 2 years of administrative assistant experience. Strong computer skills and proficiency with Microsoft Word and Excel. Excellent written and oral communication skills, including reading comprehension and attention to detail. Must be able to obtain and maintain a security clearance. Must be a U.S. Citizen due to clients under U.S. government contracts. All employment is contingent upon the successful clearance of a background check. PREFERRED KNOWLEDGE, SKILLS AND ABILITIES Bachelor’s degree preferred. Self-motivated and able to work independently in a fast-paced environment. Strong organizational skills with the ability to manage multiple projects and tasks with competing priorities without sacrificing accuracy or efficiency. WORKING CONDITIONS & PHYSICAL REQUIREMENTS Office environment. Ability to lift up to 20 lbs. COMPENSATION The pay range is NOT a guarantee. It is based on market research and peer data, and will vary depending on the candidate’s experience and qualifications. CA Pay Range $25—$26 USD NOTE - As a U.S. Federal Contractor, Silvus Technologies requires that ALL candidates being considered for employment for any position (regardless of level) MUST be a U.S. Person (permanent resident or citizen). Stricter U.S. Citizen ONLY requirements are needed for some Engineering or R&D roles. This generally does NOT apply to International positions; only job postings for positions located in the U.S. Exceptions will be included in the Required Qualifications section of the posted position. All Employment is contingent upon the successful clearance of a background check. Silvus is proud to be an equal-opportunity employer, and we value diversity. We do not discriminate on the basis of race, color, age, religion or belief, ancestry, national origin, sex (including pregnancy), sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, physical or mental disability, protected veteran status, genetic information, political affiliation, or any other factor protected by applicable federal, state, or local laws. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive benefits and privileges of employment. Please contact us to request accommodation. *Silvus does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies in response to job postings. No fee will be paid to third parties who submit unsolicited candidates directly to Silvus Technologies.

Responsibilities

The Administrative Assistant for Security and Compliance will provide support to the legal and facility security departments, including clerical assistance and compliance management. Additional duties involve managing compliance calendars, processing documents, and acting as a backup for facility security needs.