ABOUT US

The Faculty of Health Sciences is a large, diverse, and comprehensive unit, comprised of seven Schools (Nursing, Kinesiology, Health Studies, Physical Therapy, Occupational Therapy and Communication Sciences and Disorders and Food and Nutritional Sciences), a large Interdisciplinary Graduate Program in Health and Rehabilitation Sciences and four Research Centres. The Faculty has more than 4,000 undergraduate students and more than 900 graduate students (200 PhD students).
The Faculty of Health Science’s mission is: “through transformative research and education, we will unleash innovative ideas and opportunities that enable living in health throughout the lifespan”. The Faculty has developed an aggressive and innovative strategic plan to achieve its vision to be a world leader in research and education in health.

QUALIFICATIONS

Education:

• 2 year Community College Degree in Business, Administrative Studies or a related field

Experience:

• 4 years experience providing administrative support to a senior leader within an academic or health service environment
• Experience working with committee structures, preparing agendas, taking minutes and tracking action items

Knowledge, Skills & Abilities:

• Excellent verbal and written communication skills and confidence dealing with all levels of the organization
• Strong attention to detail and ability to process information with high levels of accuracy
• Intermediate computer skills in Microsoft Office365 (Word, Excel, PowerPoint, Teams and Outlook)
• Working knowledge of Western policies and guidelines related to Undergraduate, Graduate and Research portfolios, program review schedules preferred
• Demonstrated ability to work independently and take initiative and follow through on work assignments
• Exceptional organizational skills and the ability to manage activities both for self and others effectively
• Strong relationship management, influencing and collaboration skills
• Ability to work well under pressure and handle multiple conflicting priorities in a fast-paced environment with frequent interruptions
• Professional manner, tact, diplomacy and discretion in dealing with associates and colleagues including senior management
• Ability to apply active listening to hear and understand the complete message being communicated
• Competency to maintain confidentiality and treat sensitive information with discretion
• Ability to establish rapport with people from diverse backgrounds
• Ability to demonstrate patience and focus to complete detailed administrative tasks
• Ability to maintain a positive, outgoing attitude with genuine customer service orientation
• Familiarity with Western policies and guidelines preferred

Reporting to the Manager, Administration, the Administrative Assistant provides administrative support to the portfolios of the three Associate Deans, (Graduate & Postdoctoral Programs, Undergraduate Programs and Research), the Senior Leadership Team and Faculty Council. The role will coordinate the calendars of the Associate Deans and sends correspondence on their behalf. The Administrative Assistant will provide administrative support and coordination to several committees. The role will maintain Microsoft Teams Channels for all committees, including policy decisions and proposal archives. The Administrative Assistant supports the administration of teaching and research awards and student scholarships and may assist with various events within each portfolio.