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Administrative Assistant - Senior at UPMC
Pittsburgh, Pennsylvania, United States -
Full Time

Start Date

Immediate

Expiry Date

02 Mar, 26

Salary

0.0

Posted On

02 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

No

Skills

Advanced Administrative Support, Calendar Management, Expense Reporting, Travel Arrangement, Report Preparation, Data Analysis, Event Coordination, Correspondence Drafting, Process Improvement, Budget Management, Meeting Coordination, Communication Skills, Organizational Skills, Attention to Detail, Proactive Scheduling, Accounting Knowledge, Software Proficiency

Industry

Hospitals and Health Care

Description
UPMC Children's Hospital of Pittsburgh is currently seeking a Full-Time Administrative Assistant - Senior to support the UPMC Children's Hospital Foundation! This position will work in the TechMill 41 building located at 105 40th Street in Lawrenceville, Daylight Hours, Monday - Friday. Primary Responsibilities: Drafts and distributes correspondence, including meeting minutes and event communications, on behalf of leadership. Coordinates conferences and departmental events from planning through execution. Provides broad administrative support to the department and professional staff under general direction. Performs advanced administrative assistant responsibilities, including: Managing the supervisor’s calendar, proactively scheduling meetings, and ensuring smooth logistics (venues, catering, flow). Maintaining accounting and budget records, including expense reporting. Arranging travel as needed. Prepares reports for executives and the department, analyzing complex data and identifying trends. Reviews administrative processes and recommends improvements to enhance efficiency High school diploma or equivalent. 5 years experience in an increasingly responsible administrative support role. Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software. Working knowledge of accounting and financial principles and functions. Licensure, Certifications, and Clearances: Clearances with renewal: 31, 33, 34, & 73 UPMC is an Equal Opportunity Employer/Disability/Veteran
Responsibilities
The Administrative Assistant - Senior will draft and distribute correspondence, coordinate events, and provide broad administrative support. This role includes managing calendars, maintaining budget records, and preparing reports for executives.