Administrative Assistant - Senior at UPMC

Pittsburgh, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jun, 26

Salary

19.6

Posted On

17 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Word Processing, Electronic Mail, Calendar Management, Spreadsheet, Presentation Software, Database Software, Accounting, Financial Principles, Discretion, Independent Judgment, Report Preparation, Data Analysis, Process Improvement

Industry

Hospitals and Health Care

Description

UPMC Children's Hospital of Pittsburgh is currently seeking a Full-Time Administrative Assistant - Senior. In this role, you will provide varied administrative support to our Dental Department. Applicants will be placed in the appropriate job title and salary withing the Administrative Assistant Career ladder, based on their individual experience and education. Starting Rate of pay for an Administrative Assistant - Associate is 19.60/hour. After a training / orientation, flexible work arrangements may be arranged. Responsibilities: Drafts and distributes correspondence, including meeting minutes and event communications, on behalf of leadership. Coordinates conferences and departmental events from planning through execution. Provides broad administrative support to the department and professional staff under general direction. Performs advanced administrative assistant responsibilities, including: Managing the supervisor’s calendar, proactively scheduling meetings, and ensuring smooth logistics (venues, catering, flow). Maintaining accounting and budget records, including expense reporting. Arranging travel as needed. Prepares reports for executives and the department, analyzing complex data and identifying trends. Reviews administrative processes and recommends improvements to enhance efficiency High school diploma or equivalent. 5 years experience in an increasingly responsible administrative support role. GME experience preferred. Orthodontics / Dental Experience preferred Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software. Working knowledge of accounting and financial principles and functions. Ability to use discretion and independent judgment. Licensure, Certifications, and Clearances: Act 31 / Act 33 / Act 34 / Act 73 with renewal UPMC is an Equal Opportunity Employer/Disability/Veteran

Responsibilities

This role involves drafting and distributing correspondence, coordinating departmental events from planning through execution, and providing broad administrative support to the department and professional staff. Responsibilities include managing calendars, maintaining accounting and budget records, arranging travel, preparing executive reports, and recommending process improvements.