Administrative Assistant, Senior at UPMC

Pittsburgh, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Aug, 26

Salary

0.0

Posted On

12 May, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Executive Support, Microsoft 365, Outlook, Microsoft Teams, Expense Processing, Business Writing, Budgetary Record Keeping, Data Analysis, Meeting Coordination, Confidentiality Management

Industry

Hospitals and Health Care

Description

Join the UPMC Hillman Cancer Center team as an Administrative Assistant, Senior! Location: UPMC Hillman Cancer Center, Shadyside – Research Pavilion (Onsite) Department: Hematology/Oncology & NSABP Foundation Join UPMC Hillman Cancer Center and provide high‑level, executive support to our Division Chief of our UPP Malignant Hematology/Medical Oncology division as well as his role as the Chair and Chief Scientific Officer of the NSABP Foundation. This role also supports one additional academic physician within Malignant Hematology/ Medical Oncology. What you’ll do: Master complex calendar management; anticipate conflicts and propose solutions. Coordinate end‑to‑end travel and conference logistics; build detailed itineraries. Draft correspondence; prep briefings, agendas, and meeting materials; track follow‑ups. Serve as a discreet, reliable point of contact for senior leaders and external partners. Process expenses, manage documents/approvals, and assist with special projects. What you’ll bring: Proven executive‑level administrative experience (healthcare/academic medicine a plus). Expert Outlook/Teams and Microsoft 365 skills; excellent writing and polish. Acute attention to detail, urgency, and judgment with confidential information. A calm, solution‑oriented approach in a fast‑paced, high‑visibility environment. Apply today and use your administrative expertise to support the mission of the Hillman Cancer Center. Responsibilities: Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas). Develops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events). Plans conferences for department and department head. Under general direction, provides varied administrative support to a department or group of professionals. May also perform all responsibilities of an Administrative Assistant - Intermediate:- Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).- Maintains various accounting and budgetary records (i.e., completes expense reports).- May make travel arrangements. Develops reports for executive or department. Analyzes complex information requests and determines complex trends. Reviews administrative procedures and operating practices and makes recommendations to increase efficiency. High school diploma or equivalent. 5 years experience in an increasingly responsible administrative support role. Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software. Ability to use applicable MS Suite products. Advanced knowledge of business processes and procedures. Working knowledge of accounting and financial principles and functions. Ability to analyze data. Ability to use discretion and independent judgment. Licensure, Certifications, and Clearances: Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran

Responsibilities

Provide high-level executive support to the Division Chief and other academic physicians, including complex calendar and travel management. Handle correspondence, meeting preparation, and administrative oversight for the Hematology/Oncology and NSABP Foundation departments.