Administrative Assistant at SGS

Burnaby, British Columbia, Canada -

Full Time

Start Date

Immediate

Expiry Date

17 Mar, 26

Salary

24.0

Posted On

17 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Invoice Processing, Accounts Receivable, Accounts Payable, Report Finalization, Document Proofreading, Filing Systems, Record Management, Office Equipment Maintenance, Telecommunication, Administrative Support, Expense Report Review, Purchasing Guidance, Database Management, Supply Ordering, General Office Functions, Project Coordination

Industry

Professional Services

Description

Company Description We are SGS – the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world. Job Description Processing of client invoices, tracking of accounts receivable, processing of accounts payable in Boss Systems. Maintains payable and receivable accounting files. Keys in, edits, proofreads and finalizes reports and other documents. Sorts material that is to be filed according to filing systems. Classify, code, cross-reference, log and stores records. General office functions; ordering of supplies, cleanliness and function. Maintains and prepares reports from manual or electronic files, inventories, mailing lists and databases. Maintains price lists for contract and general clients. Sort, process and verify applications, receipts, expenditures, forms and other documents. Ensures smooth operation of office equipment and machinery and arranges for any maintenance and repair work. Dispatching of parcels and or documents via established couriers. Answers telephones and direct calls as needed. Provides mutual back-up support to other administrative staff as required. May be assigned and coordinate special or ad hoc projects as needed. Reviews all expense reports and assists with training, enforcing of SGS policies and use oracle software for issuing of expense reports. Provides purchasing guidance for company fleet, lab equipment and inspection supplies. Qualifications Education Minimum of a High School Diploma or a General Educational Development equivalency (GED). A post-secondary education in a recognized administration / accounting program would be an asset. Experience 1 - 3 years of previous working experience in an Administrative related role. 2 years of previous working experience in an accounting related role. Additional Information Salary: $23.00-$24.00/hour Some benefit highlights: 80% coverage Health, Dental and Vision Paid time off RRSP Program Eligibility SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression and Indigenous status, or any other characteristics protected by law. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required. This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time. Accommodations are available on request for qualified candidates during each stage of the recruitment process. Please note that candidates applying for Canadian job openings should be authorized to work in Canada.

Responsibilities

The Administrative Assistant will process client invoices, track accounts receivable, and manage accounts payable. Additional responsibilities include maintaining reports, sorting materials for filing, and ensuring the smooth operation of office equipment.