Administrative Assistant — Socialubbi
Remote | Based in Vancouver & Silicon Valley
Socialubbi is a social media and digital marketing agency working with clients across North America in industries like hospitality, manufacturing, real estate, and more. We’re looking for a proactive and detail-oriented Administrative Assistant to partner with our founder in streamlining projects, scheduling, and client communications. This role is ideal for someone with a strong business or marketing background who thrives in a fast-paced, client-focused environment.

What You’ll Do:

• Partner directly with the founder to manage calendars, coordinate client meetings, and streamline project workflows
• Support client onboarding, contracts, and administrative documentation
• Organize and maintain files, reports, and presentations for internal and client use
• Assist in tracking deadlines, deliverables, and ongoing client projects
• Provide executive assistant support to clients, including scheduling, inbox management, and document preparation
• Contribute to marketing and brand development tasks as needed

What We’re Looking For:

• Bachelor’s degree in Business Administration, Marketing, or related field (or currently pursuing a degree)
• Minimum 2+ years of experience in administration, executive support, or a role with transferable skills
• Excellent organizational and multitasking skills, with strong attention to detail
• Exceptional written and verbal communication
• Proficiency in Google Workspace, Microsoft Office, and project management tools (Asana, Trello, or similar)
• Professional, proactive, and client-focused approach
• Ability to work independently while collaborating with a growing team

Preferred:

• Background in marketing, branding, or PR industries
• Familiarity with CRM systems and digital workflows
• Experience supporting executives or business owners

Why Join Us:

• Flexible, remote-friendly role with ties to Vancouver and Silicon Valley
• Exposure to clients across diverse industries in North America
• Opportunity to work closely with the founder and gain hands-on experience in marketing and business operations
• Growth-oriented team environment with room for career advancement

Job Types: Part-time, Casual, Internship / Co-op
Pay: $17.85-$20.00 per hour
Expected hours: 16 – 24 per week

Benefits:

• Casual dress
• Flexible schedule
• Store discount
• Work from home

Ability to commute/relocate:

• Vancouver, BC V5Z 3A2: reliably commute or plan to relocate before starting work (required)

Education:

• Bachelor’s Degree (required)

Experience:

• Digital marketing: 2 years (required)

Language:

• English (required)

Location:

• Vancouver, BC V5Z 3A2 (required)

Willingness to travel:

• 50% (required)

Work Location: Hybrid remote in Vancouver, BC V5Z 3A

• Partner directly with the founder to manage calendars, coordinate client meetings, and streamline project workflows
• Support client onboarding, contracts, and administrative documentation
• Organize and maintain files, reports, and presentations for internal and client use
• Assist in tracking deadlines, deliverables, and ongoing client projects
• Provide executive assistant support to clients, including scheduling, inbox management, and document preparation
• Contribute to marketing and brand development tasks as neede