Administrative Assistant at Solaris Health (UroPartners and Urologic Specialists of Northwest Indiana )

Westchester, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Apr, 26

Salary

23.0

Posted On

22 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Verbal Communication, Written Communication, Interpersonal Skills, Customer Service, Microsoft Office, Organizational Skills, Attention to Detail, Clerical Procedures, Research Methods, Decision Making, Problem Solving, Independence, Deadline Management, HIPAA Compliance, Health and Safety Policies

Industry

Medical Practices

Description

Description Work Location: 2225 Enterprise Drive Suite 2511 Westchester, IL 60035 We offer competitive pay as well as PTO, Holiday pay, and a comprehensive benefits package! Benefits: Health insurance Dental insurance Vision insurance Life Insurance Pet Insurance Health savings account Paid sick time Paid time off Paid holidays Profit sharing Retirement plan GENERAL SUMMARY Starting range: $20.00-23.00; Full-Time, M-F. The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Requirements ESSENTIAL JOB FUNCTION/COMPETENCIES Responsibilities include but are not limited to: Answers and transfers phone calls, screening when necessary. Welcomes and directs visitors and clients. Maintains filing systems as assigned. Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. Responds to and resolves administrative inquiries and questions. Coordinates and schedules travel, meetings, and appointments for managers or supervisors. Prepares agendas and schedules for meetings. Records and distributes minutes or other records for meetings. Maintains office supplies and coordinates maintenance of office equipment. Maintains a system for recording expenses and the use of petty cash. Participates in educational activities. Maintains confidentiality at all times. Enhances communications by consistently displaying excellent customer service skills. Performs other related duties as assigned. Employees shall adhere to high standards of ethical conduct and will comply with and assist in complying with all applicable laws and regulations. This will include and not be limited to following the Solaris Health Code of Conduct and all Solaris Health and Affiliated Practice policies and procedures; maintaining the confidentiality of patients' protected health information in compliance with the Health Insurance Portability and Accountability Act (HIPAA); immediately reporting any suspected concerns and/or violations to a supervisor and/or the Compliance Department; and the timely completion the Annual Compliance Training. CERTIFICATIONS, LICENSURES OR REGISTRY REQUIREMENTS N/A KNOWLEDGE | SKILLS | ABILITIES Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Skill in using computer programs and applications including Microsoft Office. Excellent organizational skills and attention to detail. Basic understanding of clerical procedures and systems such as recordkeeping and filing. Knowledge of research methods and procedures sufficient to compile data and prepare reports. Decision-making and strong problem-solving skills. Ability to work independently and manage deadlines. Complies with HIPAA regulations for patient confidentiality. Complies with all health and safety policies of the organization. EDUCATION REQUIREMENTS High School Diploma or equivalent required. Some college courses and/or Associate’s degree preferred. EXPERIENCE REQUIREMENTS Minimum of 2 years Administrative Assistant experience, preferably in Healthcare environment. REQUIRED TRAVEL None at this time PHYSICAL DEMANDS Carrying Weight Frequency 1-25 lbs. Frequent from 34% to 66% 26-50 lbs. Occasionally from 2% to 33% Pushing/Pulling Frequency 1-25 lbs. Seldom, up to 2% 100 + lbs. Seldom, up to 2% Lifting - Height, Weight Frequency Floor to Chest, 1 -25 lbs. Occasional: from 2% to 33% Floor to Chest, 26-50 lbs. Seldom: up to 2% Floor to Waist, 1-25 lbs. Occasional: from 2% to 33% Floor to Waist, 26-50 lbs. Seldom: up to 2%

Responsibilities

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Responsibilities include answering phone calls, welcoming visitors, maintaining filing systems, scheduling meetings, and ensuring confidentiality.