Administrative Assistant at Southeast Elevator

Riviera Beach, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Apr, 26

Salary

0.0

Posted On

30 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Interpersonal Skills, Organizational Skills, Attention To Detail, Self-starter, Office Practices, Following Instructions, Microsoft Office Proficiency, Google Sheets Proficiency, Phone Etiquette, Call Handling, Active Listening, CRM Systems Familiarity, Customer Service Practices, Communication Skills, Multitasking, Time Management

Industry

Construction

Description

Description Southeast Elevator, the region’s leader in servicing and installing in-home elevators, is looking for a motivated Administrative Assistant to support our growing team. This position plays an important role in a fast-paced environment and requires someone who is adaptable, highly organized, and able to manage multiple responsibilities while maintaining strong attention to detail. This is an office-based position located in Riveria Beach, Florida. What You’ll Do Answer incoming phone calls and direct them to the appropriate personnel Open and distribute incoming mail and UPS deliveries Assist with outgoing USPS and UPS shipments as needed Follow established communication procedures, guidelines, and policies Maintain records of customer interactions, process customer accounts, and file documentation Work with contractors and homeowners to gather required information to support Project Manager and Sales in providing accurate quotes Provide administrative support to managers, including special projects as requested Contact customers to schedule annual maintenance appointments Assist with scheduling service appointments and answering related calls Build and maintain strong customer relationships through open and professional communication Perform basic bookkeeping data entry, including bill processing and accounts receivable follow-up Perform other duties as assigned Requirements What We’re Looking For Strong interpersonal skills to interact effectively with customers and Southeast Elevator personnel Excellent organizational skills with strong attention to detail Self-starter with the ability to work independently Knowledge of standard office practices and procedures Ability to follow written and verbal instructions Proficiency in Microsoft Office and Google Sheets Strong phone etiquette, call-handling skills, and active listening abilities Familiarity with CRM systems and customer service practices Customer-focused mindset with the ability to adapt to different communication styles Strong written and verbal communication skills Ability to multitask, prioritize, and manage time effectively Knowledge & Skills (Preferred) High school diploma or equivalent Work Environment Office-based position with standard business hours Benefits Competitive pay Medical, Dental, and Vision Insurance Paid Time Off Paid Company Holidays 401k with company match Professional development assistance Referral and relocation programs Opportunities for advancement About Southeast Elevator For over 30 years, Southeast Elevator has been Florida’s leading provider of custom residential elevators. We specialize in designing, building, installing, and servicing elevators that bring accessibility and luxury to homes. Headquartered in Fort Pierce, FL, we have local installation teams and certified service technicians located across Florida, North Carolina, South Carolina, and Texas. As a full-service manufacturer, we custom-build residential elevators for both new construction and retrofit projects. Our turn-key solutions make adding an elevator to your home easy and convenient. Equal Opportunity Employer Southeast Elevator is an Equal Opportunity Employer committed to fostering an inclusive, diverse, and equitable workplace. We welcome applicants of all backgrounds and do not discriminate on the basis of race, color, sex, pregnancy, age, veteran status, religion, national origin, genetic information, disability, sexual orientation, or gender identity. We believe diversity drives innovation and success.

Responsibilities

The Administrative Assistant will manage incoming communications, including answering phones and distributing mail, while also assisting with outgoing shipments and maintaining customer interaction records. Key duties involve supporting the Project Manager and Sales team by gathering information for quotes and scheduling annual maintenance appointments.