Administrative Assistant at Spalding Hosiery Shoppe Inc

San Antonio, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Jun, 26

Salary

0.0

Posted On

26 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Clerical Tasks, Administrative Tasks, Phone Calls, Filing Systems, Data Base Maintenance, Record Keeping, Information Retrieval, Written Summaries, Inquiry Resolution, Scheduling, Travel Coordination, Meeting Preparation, Office Supplies Management, Office Equipment Maintenance, Confidentiality, Bilingual (Spanish/English)

Industry

Description

Description Employment Status: Full-Time FLSA Status: Non-Exempt (Hourly) Schedule: Monday – Friday - 35 hours per week Reports to: Pastor Paid Holidays/Holy Days 403b Retirement 401 (a) Pension Plan Medical, Dental, Vision, Life Employee Assistance Program Short-term/Long-term Disability Summary: The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Position Responsibilities: Answers and transfers phone calls, screening when necessary Maintains filing systems as assigned Maintains parish data base as assigned Maintains sacramental records Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed Responds to and resolves administrative inquiries and questions Coordinates and schedules travel, meetings, and appointments Prepares agendas, schedules, and copies for meetings Maintains office supplies and coordinates maintenance of office equipment Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others. Responsible for protecting the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information. Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory. Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization. Performs other duties as assigned. Requirements Minimum Qualifications: Education: High school Diploma or equivalent Associate’s degree preferred Experience: Must be a practicing Catholic with a deep love for the church At least four (4) years’ experience of working in an administrative role providing direct support Bilingual in Spanish and English License and Credentials: Reliable transportation Valid driver license Valid vehicle insurance Minimum Knowledge and Skills: Experience with computer software and Microsoft Office Applications; Must be detail oriented, organized, self-motivated, work well independently and on a team; Must have good written and verbal skills; Must have good critical thinking and problem solving skills. This is not necessarily an exhaustive list of all responsibilities, skills, duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise as needed. The Archdiocese of San Antonio is an Equal Opportunity Employer.

Responsibilities

The Administrative Assistant facilitates the efficient operation of the assigned department by performing various clerical and administrative tasks, including managing communications, maintaining records, and coordinating office functions. Key duties involve answering phones, maintaining databases and filing systems, preparing meeting materials, and ensuring office supplies are stocked.