Administrative Assistant - Sparks, MD at Hillis-Carnes

, Maryland, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Sep, 26

Salary

0.0

Posted On

14 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Time Management, Organizational Skills, Interpersonal Skills, Project Prioritization, Microsoft Word, Microsoft Excel, Microsoft Outlook, Office Management, Accounts Payable Support, License Compliance Management

Industry

Description

WHO ARE WE? Hillis-Carnes Engineering Associates is a multi-disciplined ENR Top 500 engineering firm with 20 offices in the mid-Atlantic. We have a demonstrated history of success for the past 35 years. We are a 100% employee-owned ESOP and our history of success can be attributed to our motivated employee owner. We believe in fostering teamwork, rewarding ambition, and providing opportunities for professional advancement. YOUR ROLE: We are seeking an enthusiastic and professional Administrative Assistant to work full-time in a dynamic, fast-paced environment located in our Sparks, MD office. In this position, you will work independently to coordinate, maintain, and manage general office duties to achieve maximum efficiency of daily operations. Our company is growing at a rapid rate and we truly believe the administrative assistants at all of our locations play a key role in keeping HCEA in check. Needless to say, having superior time management and organizational skills accompanied by the willingness to adapt and learn is imperative for success. Some of your duties may include but are not limited to greeting guests and visitors, answering and directing phone calls, managing incoming and outgoing mail/packages, managing the photocopier/supplies, inventory and ordering office supplies, serving as backup for the Accounts Payable Manager, assist with CSC license compliance management, and all other duties as assigned. REQUIREMENTS: 3+ years working in an administrative position. Excellent interpersonal skills. Experience prioritizing multiple projects. Proficient in Microsoft Office applications (Word, Excel, Outlook). PREFERRED QUALIFICATIONS: BA/BS degree, preferred Experience working for a similar organization is highly desired. BENEFITS: Hillis-Carnes offers a competitive salary and an appealing benefits package. A few of these perks include Medical (w/ Health Savings Account Options), Dental, Vision, Short-Term Disability, Company-paid Life and Long-Term Disability, 401k w/ Company Match, Wellness Incentive Program, generous compensation for employee referrals, and many more! Need another reason to join in on the success? We offer an Employee Stock Ownership Plan (ESOP) in which employees are given shares in the company and the more successful the company is, the more valuable the shares become. Want to grow with us? Apply Now! We are proudly an Equal Opportunity Employer

Responsibilities

Coordinate and manage general office duties to ensure maximum efficiency of daily operations in a fast-paced environment. Responsibilities include greeting visitors, managing communications, handling office supplies, and providing backup support for accounts payable and license compliance.