Administrative Assistant at SPBS, INC

Flower Mound, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Apr, 26

Salary

0.0

Posted On

16 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Oral Communication, Written Communication, Confidentiality, Microsoft Office Suite, Google Workspace, Organizational Skills, Time Management, Data Entry, File Management, Calendar Management, Travel Coordination, Report Generation, Email Management, Meeting Coordination, Technology Setup, Employee Relations

Industry

Hospitals and Health Care

Description

Description Job Summary: The Administrative Assistant performs a variety of administrative and clerical tasks. Administrative Assistant's duties include supporting the Senior Leadership Team, Human Resources, Accounting, IT, and Contracts departments, and provides general office administration. Essential Duties and Responsibilities: Answers all incoming correspondence (emails/phone/voicemail) and appropriately directs, distributes, and dispatches appropriately. Provides administrative support to assigned Senior Managers; including calendar management, planning and coordinating travel arrangements and itineraries, email management, and oversight on communications. Manages functions of general office operations; including printer management, office supplies, kitchen/break room maintenance, setting up meeting spaces, and coordinating technology needs. Prepares reports and presentations for internal communications. Acts as a custodian of organizational records including governance documents, board books, insurance certificates, safety plans, etc. Receives and distributes mail, packages, and deliveries to the office. Partners with the Human Resources department to complete a variety of tasks; including filing, some employee relations, and data entry. Works with Human Resources to complete a variety of functions surrounding the recruiting process; including candidate review, ATS data entry and management, job postings, candidate scheduling, and communications with recruiters, candidates, and hiring managers. Supports Operational Departments with administrative functions; including data entry, file management, work order closings, and other tasks as assigned. Supports the Accounting & Contracts departments with a variety of administrative functions to include data entry, report generation, document creation, file management, and other tasks as assigned. Assists in the preparation and distribution of external correspondence. Supports meeting arrangements including agenda preparation & distribution, technology setup, and catering as applicable. Assumes the highest level of confidentiality while working with sensitive correspondence. Serves as backup to the Administrative Services Manager. Assumes other duties as assigned by the Administrative Services Manager or CEO. Requirements Position Requirements: Above average oral and written communication skills Demonstrated ability to maintain confidential information Excellent computer and database skills; including familiarity with Microsoft Office Suite and Google Workspace Excellent organizational and time-management skills Ability to adapt quickly and reprioritize effectively Education and Experience: Minimum of an Associate’s degree or equivalent in Business Administration 2-3 years+ previous experience in an administrative role supporting human resources, accounting, and/or executive level management Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as desktop/laptop computers and smartphones. This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Travel: Travel may be required for this position. Most travel is primarily local and completed during the business day.

Responsibilities

The Administrative Assistant provides administrative support to the Senior Leadership Team and manages general office operations. Responsibilities include correspondence management, calendar coordination, and support for various departments including Human Resources and Accounting.