Administrative Assistant – Special Education/Records Department at Lakeside Youth Service

Horsham Township, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Jun, 26

Salary

0.0

Posted On

04 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Attention To Detail, Record Keeping, Communication Skills, Time Management, Problem-Solving Skills, Confidentiality, Microsoft Office Suite, Record Management Systems, Coordination, Scheduling

Industry

Education Management

Description

Description Join our dedicated Special Education team as an Administrative Assistant, where your organizational skills and attention to detail will play a vital role in supporting our students' educational journeys. This position offers an engaging opportunity to work closely with educators, service providers, and families to ensure smooth operations within the Special Education department. If you are proactive, organized, and committed to supporting student success, we encourage you to apply. Key Responsibilities: Maintain and organize Special Education student files, ensuring all documents are kept in a timely and secure manner Track the location and security of all education files on an ongoing basis Coordinate with outside service providers for evaluations and special services, maintaining regular contact with stakeholders Schedule observations, testing, and other evaluations, and communicate arrangements to all involved parties Collect, review, and track all records and forms required for evaluations Facilitate campus visitors, including managing space reservations and ensuring smooth visitor flow Schedule and coordinate Special Education meetings, including notifying stakeholders of upcoming due dates and meeting times Reserve appropriate time and space for meetings, ensuring all logistical needs are met We foster a collaborative and inclusive work environment that values professional growth and dedication to student success. Join us to make a meaningful impact in the lives of students and their families while advancing your career in a supportive setting. Requirements Proven experience in administrative support or office management, preferably within an educational setting Excellent organizational and record-keeping skills Strong communication skills, both written and verbal Ability to coordinate multiple tasks and manage time effectively Knowledge of special education processes and documentation is a plus Proficiency in Microsoft Office Suite and familiarity with record management systems Ability to maintain confidentiality and handle sensitive information with discretion Detail-oriented with strong problem-solving skills

Responsibilities

The Administrative Assistant will maintain and organize Special Education student files securely, track file locations, and coordinate with outside service providers for evaluations and special services. This role also involves scheduling observations, testing, and Special Education meetings, ensuring all logistical needs and stakeholder notifications are met.