Spectramedx is looking for talented individuals to join our Waterloo team to fill the role of Administrative Assistant. The role requires physical presence at our Waterloo office in performing administrative duties and office management.

Requirements

• Minimum 2 years experience within Administrative Assistant position
• Office Administration degree from an accredited college preferred
• Detail oriented
• Very strong communication skills (oral & written)
• Comprehensive knowledge of Microsoft Office suite (Word, Excel, Powerpoint, Outlook)
• Comprehensive knowledge of Quickbooks Online (QBO) software.
• Foundation in financial literacy and basic accounting (invoicing, purchase orders, credit memos, taxation)
• Strong organizational skills
• Strong email management skills and etiquette
• Phone etiquette and phone call triage skills.
• Preliminary understanding of shipping/receiving protocols

Duties

• Data entry into CMMS software
• Disinfection of medical devices upon arrival
• Shipping/receiving duties (packing, unpacking, creating shipping lables, packing slips)
• Email management and customer support
• Financial reconciliation & invoicing
• Daily reporting of incoming/outgoing items
• Office/Administrative duties
• Ordering of medical supplies & office supplies
• Basic inventory management
• Support of peers and other office staff for daily tasks
• Keeping office environment clean and organized

Education:

• Secondary School (preferred

Experience:

• receptionist: 1 year (preferred)
• administrative assistant: 1 year (required

THIS ROLE IS NOT AVAILABLE FOR REMOTE WORK.

Job Types: Full-time, Permanent
Pay: $18.00-$20.00 per hour
Expected hours: 37.5 per week

Benefits:

• Casual dress
• On-site parking
• Paid time off

Application question(s):

• Must reside in KW/Cambridge area

Education:

• Secondary School (preferred)

Experience:

• receptionist: 1 year (preferred)
• administrative assistant: 1 year (required)

Work Location: In perso

Duties

• Data entry into CMMS software
• Disinfection of medical devices upon arrival
• Shipping/receiving duties (packing, unpacking, creating shipping lables, packing slips)
• Email management and customer support
• Financial reconciliation & invoicing
• Daily reporting of incoming/outgoing items
• Office/Administrative duties
• Ordering of medical supplies & office supplies
• Basic inventory management
• Support of peers and other office staff for daily tasks
• Keeping office environment clean and organize