Administrative Assistant Sr [Temp: 12/8/25-4/3/26] at Loma Linda

Loma Linda, California, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Mar, 26

Salary

0.0

Posted On

03 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Communication Skills, Medical Terminology, Critical Thinking, Organizational Skills, Problem Solving, Attention to Detail, Time Management, Collaboration, Computer Skills, Office Equipment Operation, Record Keeping, Project Coordination, Calendar Management, Presentation Creation, Customer Interaction

Industry

Hospitals and Health Care

Description

This is a Temporary, Non-Benefitted position that starts December 8, 2025 and ends on April 3, 2026 Department: UHC: Peds - Sr Admin - Academic Job Summary: The Administrative Assistant Sr is responsible for highly complex and sensitive administrative and departmental functions in assisting senior level department heads within assigned areas. May support multiple managers and/or department heads, provides supervision to other clerical and administrative support staff as deemed appropriate. Coordinates the completion of complex projects. Responsibilities include but are not limited to providing advanced level departmental administrative support, creating PowerPoint presentations, maintaining calendars, telephones, records, minutes, correspondence, filing and faxing. Performs other duties as needed. Education and Experience: Associate's Degree or two years of college required. Experience may be considered in lieu of degree. Minimum five years of secretarial, clerical or administrative experience required, preferably in healthcare, academic, psychiatric and/or outpatient setting. Knowledge and Skills: Knowledge of medical terminology preferred. Able to read; write legibly; speak in English with professional quality; use computer, printer, and software programs necessary to the position (e.g., Word, Excel, Outlook, PowerPoint, and Access). Excellent communication skills. Operate and troubleshoot basic office equipment required for the position. Able to relate and communicate positively, effectively, and professionally with others; work calmly and respond courteously when under pressure; collaborate and accept direction. Able to think critically; manage multiple assignments effectively; perform basic math functions; organize and prioritize workload; work well under pressure; problem solve; recall information with accuracy; pay close attention to detail; work independently with minimal supervision. Recognize faces, hear on the phone/in person/in the environment, and see or hear equipment indicators. Able to distinguish colors as necessary; hear sufficiently for general conversation in person and on the telephone, identify and distinguish various sounds associated with the workplace; see adequately to read computer screens, and written documents necessary to the position. Licensures and Certifications: None

Responsibilities

The Administrative Assistant Sr is responsible for highly complex and sensitive administrative and departmental functions in assisting senior level department heads. Responsibilities include providing advanced level departmental administrative support, creating PowerPoint presentations, maintaining calendars, and coordinating the completion of complex projects.