Administrative Assistant - SSI at Legal Aid Society Of San Diego

San Diego, California, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Jun, 26

Salary

27.48

Posted On

26 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Tasks, Secretarial Work, Clerical Work, Medical Records Request, Data Entry, Correspondence Preparation, Document Preparation, Mail Distribution, Filing, Microsoft Office Suite, Organizational Skills, Oral Communication, Written Communication, Spanish Fluency, Client Contact

Industry

Law Practice

Description

Description Position Summary: Perform administrative tasks that include team administrative activities, secretarial work, and clerical work. About the Organization: Legal Aid Society of San Diego (LASSD), the largest poverty law firm serving San Diego County since 1953, strengthens our communities by redressing our clients’ legal problems, empowering our clients to access and effectively participate within the legal, governmental, and social systems and encouraging self-empowerment in the fight against poverty and injustice. LASSD continues to be a proud, committed, and compassionate group of people dedicated to providing equal access to justice for San Diegans through aggressive, quality legal services. #justicebeginshere Principal Duties and Responsibilities: • Request client medical records for SSI/SSDI applications. • Follow-up with medical providers by phone, facsimile, and email to ensure LASSD’s receipt of requested medical records. • Process incoming referrals from all sources. Create and assign intakes to staff members. • Perform secretarial work, such as making copies, preparing letters, forms, documents, and other such tasks. • Assist in the preparation of materials for, and make arrangements for, meetings, seminars and training events as required. • Assist with requisition of supplies. • Update printed handbooks and manuals with supplements as received. • Assist with outgoing mail. • Distribute incoming mail. Scan mail electronically for staff. • Maintain needed templates and forms. • Assist advocates and attorneys with creating client file folders and with filing. • Data entry. • Contact clients, organizations, and others to obtain specified information, under the supervision and direct request of their manager. • Other tasks as assigned. • Compliance with all program and grant requirements Requirements Qualifications: • High School Diploma or GED. • Must have secretarial skills sufficient to provide clerical assistance to the team. • Must have writing skills sufficient to compose correspondence, reports, announcements, and public information materials. • Must have knowledge of Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint), and have the ability to learn firm-specific software/databases. • Ability to work independently as well as support team efforts. • Must have reliable transportation. • Strong oral and written communication skills. • Strong organizational skills. Desired Knowledge, Skills, and Abilities: • Fluency in written and spoken Spanish preferred. • Demonstrated commitment to serving low-income people. • Ability to work successfully with people from diverse backgrounds. • At least one (1) years’ experience working in an office setting. Pay and Benefits: The Administrative Assistant is an hourly position with a pay range of $23.08 - $27.48. The starting hourly pay is $27.48. In addition, there is a bilingual pay increase of 2% for passing an oral test and 2% for passing a written test for threshold languages other than English. LASSD offers a generous benefits package, a 35-hour work week, paid vacation leave and sick leave and 100% employer-paid medical premium, 50% employer-paid premium for dependents under LASSD health plan, as well as dental, vision, and life benefits. Staff also have the option to participate in a 403(b)-retirement plan and dependent and health flex savings accounts (FSA). LASSD has its own law school loan repayment program and is an eligible nonprofit employer for the Public Service Loan Forgiveness (PSLF) Program. LASSD is an equal opportunity employer, we hire without regard to race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, reproductive health decision making, age (40 years and over), sexual orientation, veteran and/or military status, domestic violence victim status, political affiliation, and any other status protected by state or federal law. Hybrid Work Environment: Legal Aid Society of San Diego (“LASSD”) has adopted a hybrid work environment in which most staff are required to work in the office part of the week and permitted to work remotely for the remainder of the week, provided their job duties allow. All employees are issued LASSD computers and provided appropriate supplies to perform their work. LASSD has implemented and continues to explore additional technologies to make our hybrid working environment as efficient and connected as possible. All employees must be available to travel to LASSD offices and service locations throughout San Diego County as needed and in compliance with public health advisories. Applicants must reside in or near San Diego County or plan to relocate in or near the County prior to their start date and must be able to commute to the physical Legal Aid Society of San Diego office locations or service delivery locations within San Diego County. LASSD’s normal business hours are 9am-5pm, but we are open to providing flexible work schedules to the extent feasible for the position. LASSD reserves the right to change these policies at any time.

Responsibilities

The role involves performing various administrative, secretarial, and clerical tasks, including requesting and following up on client medical records for SSI/SSDI applications and processing incoming referrals.