Administrative Assistant at St Croix Health

St. Croix Falls, Wisconsin, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Feb, 26

Salary

0.0

Posted On

06 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Communication, Listening, Attention To Detail, Microsoft Office Suite, Interpersonal Skills, Customer Service, Data Entry, Scheduling, Report Maintenance, Mail Management, Fax Management, Invoice Reconciliation, Policy Updates, Meeting Coordination, Project Assistance

Industry

Medical Practices

Description

Description This position is responsible for facilitating the efficient operation of the assigned department by performing a variety of clerical and administrative tasks, working primarily to support our Facilities Department and Materials Management. Essential Duties and Responsibilities: Assist external and internal customers. Greet customers promptly and professionally Address customer needs in a timely manner Promptly answer calls and emails; Responds or forwards messages as needed Schedule meetings; Maintain calendars; Coordinate conference rooms: Order food Communicate urgent issues to appropriate staff for follow-up 2. Manage department fax and mail. Route incoming and outgoing mail Ensure prompt delivery of faxes to pertinent staff Re-fax failed faxes 3. Maintain and distribute reports and records. File incoming reports in an accurate and timely manner Promptly route reports to appropriate internal customers Assist with compiling and processing data; Create reports as needed 4. Data Entry. Create, maintain and enter information into databases Enter timesheet corrections and notations into payroll system Update department schedules in timekeeping system Assist with staff scheduling as needed Perform data entry duties for accounts payable, purchase orders, inventory, etc. 5. Other duties as assigned. Reconcile, code and file invoices Update Policies and Procedures as requested Attends regular department meetings; take appropriate notes/minutes and distribute to team Maintain adequate stock of department supplies Assist with projects as needed Requirements Education & Licensure: High school graduate Associate’s Degree or some post-secondary education preferred Experience: Minimum of one year of experience in an administrative support position Knowledge, Skills & Abilities: Excellent communication and listening skills Strong attention to detail Proficient in Microsoft Office Suite Excellent interpersonal and customer service skills Demonstrated ability to work independently with little direction and manage multiple demands and priorities Physical Requirements: Prolonged periods of sitting at a desk and working on a computer Must be able to lift up to 15 pounds at times St. Croix Health is an Equal Opportunity Employer. St. Health has been a healing force in the St. Croix Valley for over 103 years. We are a purpose-driven organization with a dedicated team committed to serving our patients and communities throughout the St. Croix Valley. This commitment is rooted in our mission, vision and values. Mission: We help people live healthier, happier, and longer lives. Vision: To transform from quality sick care to quality well care that is sustainable and affordable. Values: People Centered, Trust, Innovation, and Growth. Here at St. Croix Health we offer our employees with a robust benefits package that includes: Health, vision and dental insurance 403b retirement program with employer match Paid time off Short-term disability, long-term disability and life insurance options Education reimbursement Employee assistance program (EAP) Wellbeing incentive program Free parking Employee prescription discount program St. Croix Health is a not-for-profit healthcare system located in St. Croix Falls, WI dedicated to helping people live healthier, happier, and longer lives. St. Croix Health offers the services of 80+ providers and 20 specialties with five community clinics in Minnesota and Wisconsin all supported by a critical access hospital on the main campus in St. Croix Falls, just an hour northeast of Minneapolis/St. Paul. Nestled in the bluffs of the St. Croix River Valley, St. Croix Falls is the ideal place to work, live and play.

Responsibilities

The Administrative Assistant is responsible for facilitating the efficient operation of the assigned department by performing various clerical and administrative tasks. This role primarily supports the Facilities Department and Materials Management.