Administrative Assistant at St Vincents Health Australia Group Support Services

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

10 Jul, 26

Salary

64610.0

Posted On

11 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Medical terminology, Customer service, Computer skills, Data entry, Communication, Administrative support, Scheduling

Industry

Hospitals and Health Care

Description

Job Description: Permanent, full time with a monthly ADO Work for one of Australia’s leading hospital groups Friendly & supportive team About the Role The Receptionist is responsible for the efficient ‘day to day’ running of the very busy Operating Suite reception. The reception role is important as it provides the first impression to the Operating Suite and secondly this role provides important gatekeeping, ensuring clear necessary communication and minimal disruption to the Operating Suite team. Provide professional customer service to both internal staff and external visitors Accurately update the theatre grid and produce the daily Theatre List for both the current and next day Produce any other statistical data as requested Establish and open sessions onto PAS (6 months in advance) and regular review to ensure accuracy Classifications for this position will range from HS1 - HS17 ($58,442 - $64,610 per annum) Your Contribution Formal Education: minimum of Year 10 education Specific Training Courses: Medical terminology great professional customer services skills Advanced computer skills A valid Nationally Coordinated Criminal History Check, or willing to obtain What We Offer A focus on wellbeing initiatives, with regular events and programs Confidential, solutions-focused employee counselling A healthy work/life balance encouraged. Full time employment comes with a monthly Accrued Day Off (additional day off per month!) Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities Salary Packaging – Increase your take home pay! Discounts and Promotions always available through our Foundation Regular opportunities for professional development to assist you to reach your career goals Culture of continuous improvement About Operating Suite The Operating Suite at St Vincent’s Melbourne consists of 12 Operating Suites, a holding bay and PACU which operates 24/7. Working at St Vincent’s St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence. Application Please attach your resume and cover letter to your application. Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced. We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve. Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations Closing Date: 11 May 2026 11:59pm Reconciliation Action Plan: At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples. For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at indigenouscareers@svha.org.au View Reconciliation Action Plan Code of Conduct: View Code of Conduct Set up Job Alerts to see future opportunities that interest you. New users can click Create Account from the Sign-in screen. St Vincent’s Health Australia has been serving Australians with compassionate health and aged care since our first hospital was established in Sydney in 1857. Founded by the Sisters of Charity more than 180 years ago, St Vincent’s is a clinical, research and education leader delivering private hospital, public hospital and aged care services across NSW, VIC and QLD. Our founder, Mary Aikenhead’s vision, commitment and inspiration lives on in us and the work we do. From modest beginnings, St Vincent’s Health Australia is today the nation’s largest not-for-profit health and aged care provider, offering services in Queensland, New South Wales and Victoria, including public and private hospitals and aged care facilities. The St Vincent’s family comprises 22,000 outstanding nurses, researchers, cooks, doctors, executives, administrators, cleaners, volunteers and more. Click Forgot your password? from the Sign-in screen and follow the instructions to reset.

Responsibilities

The receptionist manages the daily operations of the busy Operating Suite reception, including gatekeeping and visitor communication. They are also responsible for updating the theatre grid, producing daily theatre lists, and maintaining statistical data.