Administrative Assistant at St Vincents Health Australia Group Support Services

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

09 Sep, 26

Salary

64610.0

Posted On

11 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Reception Duties, Data Entry, Appointment Scheduling, Organizational Skills, Communication Skills, Interpersonal Skills, Computer Literacy, Administrative Systems, Team Collaboration

Industry

Hospitals and Health Care

Description

Job Description: Health Independence Program (HIP) Full-Time / Permanent Role Challenging and Rewarding Work Environment Excellent Benefits Including Salary Packaging About the Role An exciting opportunity exists for an HS1 Administration & Reception Worker to join the Health Independence Program (HIP) team. This varied and fast-paced role provides essential administrative and reception support to ensure the smooth operation of services. Responsibilities include front desk reception duties, patient administration system data entry, appointment scheduling, and ordering of supplies. You will play a key role in supporting patients, clinicians, and the wider multidisciplinary team, contributing to efficient service delivery and a positive patient experience. Your Contribution To be successful in this role, you will bring: Experience working in a fast-paced reception or administrative environment Strong organisational skills with the ability to manage multiple tasks effectively Excellent communication and interpersonal skills High level of computer literacy and confidence using administrative systems Ability to work collaboratively as part of a team Experience in a healthcare setting is desirable but not essential. A current National Criminal History Check, or willingness to obtain, is required. Classification: HS1 - HS17 ($58,442.80 - $64,610.00 per annum) What We Offer At St Vincent’s, we are committed to supporting our people to thrive: Salary packaging to increase your take-home pay Access to Fitness Passport and a wide range of fitness facilities Employee Assistance Program with confidential support services Wellbeing initiatives, events and programs Discounts and promotions through the St Vincent’s Foundation A culture of continuous improvement and teamwork Encouragement of healthy work-life balance About the Health Independence Program (HIP) The Health Independence Program is designed to improve client outcomes and support hospital flow by delivering integrated, coordinated care across hospital and community settings. The program reduces service duplication and fragmentation while promoting client-centred care planning. SVHM HIP operates across multiple sites, including Fitzroy, Kew, North Richmond, and Fairfield. This position sits within the Rehabilitation & Clinics stream, which includes Community Rehabilitation Centres (Kew and Fairfield), Rehabilitation in the Home services, and Specialist Clinics at Kew and Fitzroy. The role is based at St George’s (Kew) Specialist Clinics, with the following working schedule: Monday: 9:00am – 5:30pm Tuesday to Friday: 8:00am – 4:30pm Working at St Vincent’s St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. We provide a diverse range of adult clinical services across acute, sub-acute, mental health, rehabilitation, palliative care, and community settings. Guided by our values of Compassion, Justice, Integrity and Excellence, we are committed to delivering high-quality, person-centred care. Application Please attach your resume and cover letter to your application. Shortlisting will commence immediately, and the advertisement may close early if a suitable candidate is identified. We encourage prompt applications. We welcome applicants from all backgrounds and abilities, as inclusion is central to our mission and reflects the community we serve. Please visit our website for further information regarding Aboriginal and Torres Strait Islander Employment at SVHM. SVHA has a duty of care under workplace health and safety legislation to reduce the risk of transmission of vaccine-preventable diseases in healthcare settings. You may therefore be required to undertake mandatory vaccinations, including influenza vaccination. Successful applicants must meet vaccination requirements. Please contact us if you would like further information. Contact Rebecca Tzerefos rebecca.tzerefos@svha.org.au Closing Date: 12 July 2026 11:59pm Reconciliation Action Plan: At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples. For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at indigenouscareers@svha.org.au View Reconciliation Action Plan Code of Conduct: View Code of Conduct Set up Job Alerts to see future opportunities that interest you. New users can click Create Account from the Sign-in screen. St Vincent’s Health Australia has been serving Australians with compassionate health and aged care since our first hospital was established in Sydney in 1857. Founded by the Sisters of Charity more than 180 years ago, St Vincent’s is a clinical, research and education leader delivering private hospital, public hospital and aged care services across NSW, VIC and QLD. Our founder, Mary Aikenhead’s vision, commitment and inspiration lives on in us and the work we do. From modest beginnings, St Vincent’s Health Australia is today the nation’s largest not-for-profit health and aged care provider, offering services in Queensland, New South Wales and Victoria, including public and private hospitals and aged care facilities. The St Vincent’s family comprises 22,000 outstanding nurses, researchers, cooks, doctors, executives, administrators, cleaners, volunteers and more. Click Forgot your password? from the Sign-in screen and follow the instructions to reset.

Responsibilities

Provide essential administrative and reception support, including front desk duties and patient data entry. Coordinate appointment scheduling and supply ordering to ensure smooth service delivery for clinicians and patients.