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Administrative Assistant at Staff4Me

Manila, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

01 Jan, 26

Salary

0.0

Posted On

03 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Client Communication, Document Organization, Intake Coordination, Record Keeping, Deadline Management, Community Outreach, Microsoft Office Suite, Google Workspace, Detail-Oriented, Problem-Solving, Tech-Savvy, Professionalism, Growth-Oriented, Communication Skills

Industry

Human Resources

Description

We are looking for a reliable and proactive Administrative Assistant to support our attorneys and staff. The ideal candidate is professional, detail-oriented, highly organized, and comfortable working in a fast-paced environment. Since our team operates primarily in U.S. Eastern Time, availability during those hours is required. We reward performance, provide systems for success, and encourage problem-solving. Our culture values continuous learning, growth, and collaboration. Key Responsibilities Provide day-to-day administrative support to attorneys, paralegals, and staff. Manage calendars, schedule appointments, and confirm meetings. Handle client calls, emails, and voicemails with professionalism and compassion. Support case-related administrative tasks, including digital filing and document organization. Assist with intake coordination, client onboarding, and communication follow-ups. Maintain accurate records of client interactions and engagement activities. Ensure deadlines are met and priorities are managed effectively. Support community outreach initiatives and administrative tasks tied to business development. Work Schedule Monday to Friday, 8AM – 5PM E.S.T l 8PM-5AM PHT Minimum 2 years of prior administrative support experience (legal or professional services environment preferred). Strong written and verbal communication skills. Highly organized, detail-oriented, and able to manage multiple priorities remotely. Proficiency with Microsoft Office Suite and Google Workspace (GSuite). Tech-savvy, quick learner of new software systems, with reliable internet connection. Professional, client-focused, and comfortable handling sensitive information with discretion. Growth-oriented, receptive to feedback, and committed to continuous improvement.

Responsibilities

Provide day-to-day administrative support to attorneys and staff, including managing calendars and handling client communications. Support case-related tasks and ensure effective management of priorities and deadlines.