Administrative Assistant, Standards (Permanent Part Time) at NGP CPA Inc.

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Full Time

Start Date

Immediate

Expiry Date

17 Apr, 26

Salary

70935.0

Posted On

17 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Project Management, Organizational Skills, Time Management, Interpersonal Skills, Verbal Communication, Written Communication, Microsoft Office, Adobe, Proofreading, Budget Management, Event Coordination, Database Management, Document Creation, Meeting Coordination, Data Analysis

Industry

Non-profit Organizations

Description

Administrative Assistant, Standards – Permanent Part-time (21 hours per week) About the opportunity Canada’s reporting and assurance standard-setting system is currently in a transition period as it evolves toward a new, independent governance and operational model. During this period, foundational structures and supports are being put in place to enable the future organization that will oversee and support Canada’s standard-setting system on an ongoing basis. We are seeking a permanent part-time Administrative Assistant to provide high-level administrative support to senior leadership, staff, board and oversight participants involved in this work. The role supports day-to-day operations and governance activities during the transition and contributes to the effective functioning of the standard-setting system. This hybrid role is national in scope and can be aligned to any of our CPA Canada offices or can be fully remote within Canada. The annualized full-time salary range for this position is $60,800-$70,935 plus benefits and will be pro-rated based on a 60% work week. What you'll do In this role, you will: * Help manage the production and distribution of Board and Committee volunteer meeting materials * Create and edit documents and correspondence and ensure priority matters are dealt with on a timely basis * Coordinate meeting and event arrangements including negotiating contracts and supporting webinars * Use project management software to assist the staff with managing various projects * Format Microsoft Word and PowerPoint documents * Monitor multiple shared e-mail mailboxes * Manage the shared department calendar and support staff and Chair calendar management as needed * Update reporting documents and website content including data collection and analysis * Develop, monitor and report on the budget and related processes * Liaise with key senior-level external contacts and Standards staff * Nurture relationships with the volunteers * Proofread materials and minute taking of Committees and embracing the utilization of CoPilot * Maintain and update “volunteer/client” database * Coordinate and facilitate departmental special projects What we're looking for The ideal candidate will have the following skills and experience: * Post-secondary in Business or equivalent experience and education * 3 to 5+ years of administrative experience * Project management experience * Exceptional organizational, time management and multi-tasking skills * Excellent interpersonal skills with superior verbal and written communication abilities * Proficiency in Adobe and Microsoft Office; particularly Word, Excel and PowerPoint * Excellent proofreading ability with a keen eye for detail * Full fluency in English is required * Bilingualism in French and English would be a strong asset What it's like to work here We’re proud to foster a welcoming and inclusive workplace that celebrates diversity and promotes health and wellness for all employees. We believe in offering a flexible and balanced work environment, where staff can thrive both professionally and personally. Our headquarters are located in downtown Toronto, with a regional office in Montreal and Vancouver. As part of the Standards team, you’ll enjoy competitive salary, comprehensive benefits, a robust defined contribution pension plan, and ongoing professional development opportunities. Our culture is rooted in collaboration and a shared commitment to continuous improvement as we build a high-performing, innovative organization together. Our regular social events and strong employee volunteer program help bring our people together and strengthen our community. The Values that guide us • Lead with Integrity • Customer First • Bold Thinking • Pursue Excellence • Continuous Growth CPA Canada is committed to cultivating an inclusive, accessible environment where each employee feels respected, valued and supported. All qualified individuals may apply online. If you require a disability-related accommodation to participate in our recruitment process kindly contact careers@cpacanada.ca and we'll be happy to work with you to meet your needs. Our hiring process includes the minimal use of AI screening for keywords and minimum qualifications. Our Talent Acquisition team will review all results.

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Responsibilities

The Administrative Assistant will manage the production and distribution of meeting materials, coordinate events, and support day-to-day operations. This role is essential for the effective functioning of the standard-setting system during its transition period.