Administrative Assistant

at  Stantec

DESCRIPTION

Stantec’s Alberta based Community Development group is a market leader in the real estate planning and development industry. Our experts lead their fields, collaborating on projects that are as technically challenging as they are impactful, creative, and fulfilling. We’re a place where you can apply your passion—and find endless opportunities to help make communities more equitable, resilient, and livable.
Our multidisciplinary team covers planning and urban design, civil and stormwater engineering, landscape architecture, private site development, and construction management. We work with a diverse group of clients in land and site development, city-building and municipal projects. Successful delivery of a diverse portfolio of projects and clients begins with insight and foresight into industry trends and engagement.

YOUR OPPORTUNITY

Our Community Development group is seeking a full-time, highly motivated, and adaptable Administrative Assistant to join our Edmonton office. In this role, you will have the opportunity to work alongside a group of multidisciplinary professionals to help support the operations of the business center.

YOUR CAPABILITIES AND CREDENTIALS

You are an effective “team player” who has an ability to work with little or no supervision, multi-task and have the ability to work effectively in an environment with competing priorities and confidential/sensitive issues. As a self-motivated individual, you excel at working independently and also enjoy a team environment.

Additional qualification details include:

• Proficiency in MS Office applications and presentation support tools, specifically Excel (intermediate/advanced), Word, Outlook, PowerPoint and Adobe Acrobat Pro.
• Experience and ability in learning and adapting to programs and processes quickly.
• Excellent organizational and time management skills.
• Good understanding of how to create, maintain and retrieve information quickly and effectively.
• Strong written and verbal communication skills.
• Strong writing skills, including proofreading skills and typing accuracy.
• Previous exposure to projects in the AEC services sector is desirable.

EDUCATION AND EXPERIENCE

• High School Diploma
• The ideal candidate for this role is a recent graduate from a designated post-secondary institution who possess an administrative related diploma/degree/certificate . Previous intern experience working in a professional consulting environment would be considered an asset.
  Typical office environment working with computers and remaining sedentary for long periods of time.
  This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
  Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
  Benefits Summary: Regular full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.
  Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.
  The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.
  Primary Location : Canada-Alberta-Edmonton
  Work Locations :
  Edmonton AB
  Organization : BC-1161 CommDev-CA Alberta North
  Employee Status : Regular
  Job Level : Entry Level
  Travel : No
  Schedule : Full-time
  Job Posting : Feb 28, 2024, 10:39:33 AM
  Req ID: 240000YR
  Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans

• Managing calendars, scheduling meetings, coordinating meeting rooms, organizing catering, and handling special requests.
• Performing clerical duties including, inter office mail distribution, arranging couriers, completing data entry, filing, photocopying, scanning, etc.
• Assisting with document formatting and editing.
• Monitoring weekly timecard submissions.
• Processing expense reports.
• Recording and distributing Invoices.
• Assisting with office equipment inventory management and setting up workstations.
• Coordinating travel itineraries and arrangements.
• Perform other administrative duties as required.