JOB SUMMARY

Sterling Bay is seeking a highly organized and proactive Administrative Assistant to join our team. This role will provide direct administrative support to senior-level executives while also supporting broader departmental needs. The ideal candidate is polished, discreet, adaptable, and capable of managing multiple priorities with ease. This role requires excellent communication skills, a high level of professionalism, and the ability to maintain confidentiality.

QUALIFICATIONS

• Bachelor’s degree, associate’s degree, or equivalent professional experience
• Minimum of 5 years of administrative support and handling of confidential information
• An energetic professional who can multi-task, work independently, take initiative, exercise judgement, and thrive in a fast-paced, entrepreneurial environment
• Must be detail-oriented with excellent organizational and communication skills, both verbal and written
• Commercial real estate experience is preferred
• Proficiency in Microsoft-based software

• Manage Outlook calendars, schedule and confirm meetings, answer phones, coordinate communication, and handle all travel logistics
• Plan meetings and events, ensuring all presentation materials are prepared and updated
• Proactively manage a busy, dynamic meeting and travel schedule
• Update Outlook contacts
• Process expense reports
• Provide support on special initiatives and projects as needed
• Assist with proposals, proposal letters, outline specifications, and assemble proposal books
• Draft letters, reports, and other correspondence in a timely and accurate manner
• Collaborate with team on all day-to-day office activities
• Review and proofread documents and presentations
• Maintain polite and professional demeanor with all clients and vendors
• Special projects, as assigned by the team