Administrative Assistant (Strategy & HR) at Omaha Performing Arts

Omaha, Nebraska, United States -

Full Time

Start Date

Immediate

Expiry Date

20 Feb, 26

Salary

0.0

Posted On

22 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Skills, Clerical Skills, Organizational Skills, Attention To Detail, Communication Skills, Mathematical Skills, Microsoft Office, Data Collection, Confidentiality, Customer Service, Teamwork, Project Coordination, Background Checks, Presentation Preparation, Employee Records Management, Training Facilitation

Industry

Performing Arts

Description

Description Position Summary: As the administrative support to the Strategy & Human Resources Departments, this position is focused on providing customer service and answering a variety of employee inquiries. Provides a broad range of administrative, coordination, and clerical support while adhering to the Omaha Performing Arts’ Core Values of Collaboration, Inclusion, Trust, and Integrity. Assists in the day-to-day activities while maintaining a high level of confidentiality. Position Duties and Responsibilities: Performs clerical and administrative duties as required in support throughout the employee lifecycle. Includes recruitment, selection, orientation, recognition, benefits, compensation, payroll, training programs, and separations. Intakes, processes, and manages employee records and documents, ensuring they are complete and in compliance with laws and regulations. Responds to initial inquiries from external and internal sources with appropriate information in a professional and courteous demeanor. Compiles data and information for routine correspondence, reports, memoranda, or other purposes as assigned. Completes telephone interviews and background checks. Facilitates New Hire Orientation and training. Support data collection and reporting for organizational goals, metrics, and staff engagement surveys. Assists in preparing presentations, summaries, and reports related to strategic priorities, culture, and staff engagement. Provides coordination of specific projects at the discretion of the SVP of Strategy & the Director of Human Resources. Trained to be a backup to the O-pa Admin phone line. Other duties as assigned Requirements Minimum Experience and Qualifications: Minimum of 2 years administrative experience. Self-starter that works independently in the completion of assigned tasks and is expected to exercise good judgment in working within the scope of the Administrative Assistant’s authority. Excellent clerical, administrative and organizational skills. Proven attention to detail and accuracy, prioritizing competing priorities and meeting deadlines with quality results. Must maintain personnel information in a confidential, objective, and professional manner Must work well in a fast-paced team environment, while maintaining a degree of composure and professionalism. Highly effective oral and written communication skills with employees at all levels of the organization. Requires good mathematical and grammar skills Strong working knowledge of Microsoft Office (Outlook, Word, Excel and PowerPoint.) Proven ability to creatively use the computer for varied word processing and database applications. Minimum Education Requirements: High School Diploma or equivalent (GED) Physical Demands/Working Conditions: Ability to handle the mental/physical strain involved in the use of printed materials, computer screens and preparing data or information for reports. Moderate manual dexterity for basic keyboard work; including grasping, repetitive hand movement and fine coordination. Requires near vision in reading correspondence, reports and using the computer. Acute hearing is required when providing phone service and taking notes at meetings. The need to lift, drag, and push files and computer reports weighing up to 25 pounds also is required. Requires occasional standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping. The incumbent works in an environment of frequent interruption. Equipment/Machinery Used: General office equipment (computer, telephone, fax, copier, scanner and printer).

Responsibilities

The Administrative Assistant provides support to the Strategy & Human Resources Departments by performing clerical and administrative duties throughout the employee lifecycle. This includes managing employee records, responding to inquiries, and assisting in training and orientation activities.