JOB SUMMARY:

The Administrative Assistant in Student Life is the central point of contact for all student-related operations, they serve as the first line of communication for students, families, faculty, and staff. This position supports the daily office functions including but not limited to: attendance management, enforcement of student policies, and meetings with Deans. The role requires a high level of discretion, organization, patience, and attentiveness in a fast-paced environment. Utmost confidentiality is required when handling or being aware of any information related to students or situations involving students, faculty, and administrators.

QUALIFICATIONS:

Education & Experience

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Previous experience in a school setting or office administration (2+ years preferred)
• Familiarity with school environments, especially middle and high school dynamics.

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel), Google Workspace (Docs, Sheets, Drive), and student information systems (e.g., Blackbaud, Orah, etc.).
• Comfortable with managing attendance databases, discipline logs, and scheduling systems.
• Ability to operate standard office equipment such as copiers, printers, and multi-line phone systems.

Organizational & Administrative Abilities

• Strong organizational skills and attention to detail.
• Ability to multitask, meet deadlines, and prioritize effectively.
• Experience handling confidential information with discretion and professionalism.

Communication & Interpersonal Skills

• Excellent verbal and written communication skills.
• Friendly, welcoming demeanor; able to interact positively with students, parents, faculty, and staff.
• Ability to manage student behavior calmly and respectfully when needed.

Other Desired Attributes

• Demonstrated ability to work collaboratively as part of a team, especially with Deans, School and College Counselors, and administrators.
• The ability to maintain composure and respond effectively in fast-paced or sensitive situations.
• Understanding of and commitment to the mission and values of La Salle Academy.

SUPERVISORY RESPONSIBILITIES:

While this position does not have formal supervisory duties, the Administrative Assistant may provide direction and assistance in monitoring student behavior in alignment with school policies.

DUTIES/RESPONSIBILITIES:

Attendance Management

• Oversee daily student attendance operations including late arrivals, early dismissals, field trips, mission trips, and absences.
• Maintain accurate records in accordance with FERPA regulations and school policies.
• Assist parents with system utilization and communication with the Deans about absences, tardy notes, etc.
• Run daily and monthly student attendance reports to support school administration.

Administrative Support

• Provide clerical and operational support to the Vice Principal of Student Life, Middle School Principal, and Deans. This includes data entry, communications, event logistics, exam make-up coordination, proctoring, and managing student information systems.
• Serve as the main point of contact for office calls and visitors, answering questions, forwarding messages, and supporting schoolwide communications.

Records & Systems

• File student documentation, update student records, manage ID card reprints and locker assignments.
• Support the Vice Principal of Student Life with PA announcements and daily bulletin screens.
• Reissue annual update forms, ensuring accurate information is entered into Blackbaud and other information systems.

Student Interaction & Support

• Maintain a structured, respectful, and welcoming environment for students.
• De-escalate student issues, connecting them with appropriate personnel (i.e. Deans, Guidance Counselors, Social Workers).
• Manage the student uniform closet, assisting families and PALS with any inquiries.

Event & Program Support

• Assist in the planning and staffing of Student Life Events (dances, proms, yearbook party, etc.) and required school functions (Open House, Graduation, etc.).
• Maintain the list of students on medical exemptions, coordinating with the Deans, Nurse, and Physical Education Department.