PREREQUISITE TRAINING AND EXPERIENCE:

• Minimum: Associate’s Degree or equivalent from an accredited institution, or relative business/professional experience
• Minimum: Proficiency with Microsoft Office, Google Suite, PowerSchool
• Minimum: Strong Interpersonal Skills
• Minimum: Strong Organizational Skills and Attention to Detail

The Administrative Assistant for Student Services shall:

• Assists the Early Childhood Coordinator with all aspects of “Turning 3”
• Assist with and track all Early Intervention referrals
• Coordinate the Early Childhood Registration Process
• Manage enrollment paperwork and proof of residency
• Create cumulative folders as needed for new Early Childhood students
• Maintain a current and accurate Early Childhood Roster
• Work with Compliance Manager to ensure accuracy of all special education data in SIS and Special Education Platform
• Work with the Early Childhood Coordinator to help track exiting “peer” ECP students and entering “peer” ECP students
• Organize and help manage PreK and Kindergarten screenings and/or evaluations in collaboration with building principals and staff
• Assist with scheduling Early Childhood team meetings as needed
• Work with local media agencies and prepare public postings regarding Child Find notifications (Press Releases / Public Notices)
• Manage Early Childhood staff lists and Related Service Provider case lists
• Assist the business department with any questions related to “peer” tuitions
• Assist with file needs and maintenance
• Assist with paperwork for Team Meetings as needed
• Assist with the distribution and filing of Progress Reports
• Upload report cards into Powerschool for parent portal access.
• Assist with transportation as needed
• Assist with interpreters and translations as needed
• Assist with the request for evaluation process
• Assist with the provision of evaluation reports to families and family communications
• Deliver mail and supplies to buildings as needed
• Oversee Early Childhood Supplies/Materials requests
• Assist with bi-weekly staff meetings, back-to-school nights, orientations
• Coordinate the transition from Pre-K to Kindergarten with individual buildings
• Provide building principals, admins and technology with lists of Pre-K transfers to K
• Assist special education department with planning and materials for staff PD
• Complete copying, scanning, and clerical requests as needed
• Complete central office clerical and administrative tasks as needed, with approval of the Assistant Superintendent of Student Services, in exceptional circumstances.
• Perform all other clerical duties as assigned by the Superintendent of Schools, Assistant Superintendents and/or the Director of Special Education consistent with the job duties outlined above.