JOB OVERVIEW

We are seeking a dedicated and detail-oriented Administrative Assistant to support our team in a fast-paced office environment. The ideal candidate will possess strong organizational skills and be proficient in various office management tasks. This role involves providing exceptional customer service, managing front desk operations, and ensuring smooth daily administrative functions.

SKILLS

• Proficient in QuickBooks for bookkeeping tasks.
• Experience with front desk operations and multi-line phone systems.
• Strong computer skills, including proficiency in Microsoft Office Suite and Google Workspace.
• Previous office experience with a focus on administrative duties is preferred.
• Excellent clerical experience with attention to detail in data entry and filing systems.
• Strong customer service skills with an emphasis on phone etiquette and customer support.
• Demonstrated organizational skills to manage multiple tasks efficiently.
• Effective time management abilities to prioritize workload effectively.
• Experience as a dental receptionist or medical receptionist is advantageous.
• Personal assistant experience is beneficial for managing executive tasks. We encourage candidates who meet these qualifications to apply for this exciting opportunity to contribute to our team’s success.
  Job Type: Part-time
  Pay: $10.00 - $15.00 per hour
  Expected hours: No more than 25 per week

Benefits:

• Flexible schedule

Work Location: In perso

• Manage front desk operations, including answering e-mail, phone calls and handling initial catering inquiries.
• Operate multi-line phone systems to answer calls and direct them appropriately.
• Perform data entry, filing, and clerical tasks to maintain organized records.
• Utilize Microsoft Office and Google Workspace for document creation, scheduling, and communication.
• Assist with calendar management, scheduling appointments, and coordinating meetings.
• Receive and manage warehouse inventory; coordinate with owner and management on business’ needs.
• Proofread documents to ensure accuracy and professionalism in all communications.
• Support bookkeeping tasks as needed, including basic accounting functions and data entry.
• Maintain office supplies inventory and order supplies when necessary.
• Collaborate with team members to improve office processes and enhance productivity.