JOB SUMMARY

We are seeking a dedicated and detail-oriented Administrative Assistant to join our team. The ideal candidate will possess excellent organizational skills and a strong ability to manage multiple tasks efficiently in a fast-paced environment. This role involves supporting daily office operations, providing exceptional customer service, and ensuring smooth communication within the organization.

REQUIREMENTS

• Previous administrative experience is required; experience as a dental or medical receptionist is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace is essential.
• Strong computer literacy with the ability to learn new software quickly.
• Excellent organizational skills with the ability to manage time effectively and prioritize tasks.
• Familiarity with multi-line phone systems and strong phone etiquette skills are necessary.
• Experience in customer service or support roles is highly valued.
• Typing proficiency and attention to detail for accurate data entry and filing tasks are required.
  Join our team as an Administrative Assistant where your contributions will be valued, and your skills will help drive our success!
  Job Types: Full-time, Permanent
  Expected hours: 36 – 40 per week

Benefits:

• Dental care
• RRSP match
• Wellness program

Language:

• Mandarin (preferred)

Work Location: In perso

• Manage front desk operations, including greeting visitors and answering inquiries.
• Handle multi-line phone systems with professionalism and effective phone etiquette.
• Perform data entry, filing, and clerical duties to maintain organized records.
• Utilize Microsoft Office and Google Workspace for document creation, scheduling, and correspondence.
• Assist in calendar management, scheduling appointments, and coordinating meetings.
• Provide customer support by addressing client needs and inquiries promptly.
• Proofread documents for accuracy and clarity before distribution.
• Support bookkeeping tasks as needed, including basic accounting functions using QuickBooks.
• Maintain office supplies inventory and place orders when necessary.
• Collaborate with team members to ensure efficient office management.