Administrative Assistant - Supervisor at General Dynamics Information Technology

Washington, District of Columbia, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Mar, 26

Salary

103500.0

Posted On

25 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Administration, Training and Development, Written Communication, Quality Control, Scheduling, Travel Management, Financial Documentation, Performance Management, Team Leadership, Process Improvement, Stakeholder Coordination, Technical Assistance, Report Preparation, SOP Development, Bilingual Skills, Attention to Detail

Industry

IT Services and IT Consulting

Description

Type of Requisition: Regular Clearance Level Must Currently Possess: None Clearance Level Must Be Able to Obtain: None Public Trust/Other Required: MBI (T2) Job Family: Administration Job Qualifications: Skills: Office Administration, Training and Development, Written Communication Certifications: None Experience: 5 + years of related experience US Citizenship Required: No Job Description: Position Description: This hybrid position supervises a team of administrative assistants in addition to performing a variety of general administrative tasks in support of the day-to-day operations for federal staff in a government agency. The Supervisor works with federal staff to optimize and manage team performance and deliverables, performs quality control, and fosters a collaborative environment to empower and support administrative staff. Position Duties: Administrative Assistant duties: Prepares reports, correspondence, and financial documentation; manage scheduling, travel, and records. Serves as point of contact for internal and external stakeholders and assist with special projects. Processes invoices and purchase requisitions; compile data for program and financial reports. Drafts, edits, and distributes internal and external communications. Other duties as assigned. Supervisory duties: Act as mentor and provide training and technical assistance to Administrative Assistants as needed. Performance Management and Onboarding: Monitors and supports the progress of individual team members on an ongoing basis to ensure that the team is supported and meeting all expectations and timelines. Provides updates and new guidance to the team as needed per division requirements. Provides technical assistance to team members as needed. Provides training for new staff on all elements of the division’s programming and GDIT processes. Monitors program areas being supported by GDIT staff and provide suggestions on process improvement when applicable. Provides oversight of the quality of work and deliverables to the customer. Monitors staff performance, providing additional training and feedback as needed. Completes Performance Improvement Plans (PIPs) as necessary. Completes annual performance evaluations and monitors staff’s progress towards annual goals. Reviews monthly reports; approves and submits consolidated reports as needed. Reviews and approve timecards, leave requests, and expense reports as applicable. Supports PMO with recruitment efforts including conducting interviews. Develops and maintains training materials, job aids, and SOPs to support the team’s performance. Serves as primary point of contact for stakeholder questions, requests, and concerns related to administrative assistant team. Qualifications: Requires a BA/BS in a related discipline with at least 5 years of related experience and at least 1 year of demonstrated leadership/supervisory experience. Experience with drafting, maintaining and implementing Standard Operating Procedures (SOPs). Demonstrated experience to include experience preparing reports, correspondence, and financial documentation to include managing scheduling, travel, and records. Strong organization skills and attention to detail. Excellent verbal and written communication skills. Experience coordinating with various internal and external stakeholders. Experience with or ability to process invoices and purchase requisitions. Experience working with immigrants, refugees, and/or underserved populations is preferred. Bilingual (Spanish/English) language skills preferred. Additional Requirements This position requires an existing Public Trust or the ability to obtain one. This role and associated duties will be performed on site at a government facility located in Washington, DC. GDIT IS YOUR PLACE At GDIT, the mission is our purpose, and our people are at the center of everything we do. Growth: AI-powered career tool that identifies career steps and learning opportunities Support: An internal mobility team focused on helping you achieve your career goals Rewards: Comprehensive benefits and wellness packages, 401K with company match, and competitive pay and paid time off Flexibility: Full-flex work week to own your priorities at work and at home Community: Award-winning culture of innovation and a military-friendly workplace OWN YOUR OPPORTUNITY Explore a career at GDIT and you’ll find endless opportunities to grow alongside colleagues who share your ambition to deliver your best work. The likely salary range for this position is $76,500 - $103,500. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range. Scheduled Weekly Hours: 40 Travel Required: None Telecommuting Options: Onsite Work Location: USA DC Washington Additional Work Locations: Total Rewards at GDIT: Our benefits package for all US-based employees includes a variety of medical plan options, some with Health Savings Accounts, dental plan options, a vision plan, and a 401(k) plan offering the ability to contribute both pre and post-tax dollars up to the IRS annual limits and receive a company match. To encourage work/life balance, GDIT offers employees full flex work weeks where possible and a variety of paid time off plans, including vacation, sick and personal time, holidays, paid parental, military, bereavement and jury duty leave. To ensure our employees are able to protect their income, other offerings such as short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance are provided or available. We regularly review our Total Rewards package to ensure our offerings are competitive and reflect what our employees have told us they value most. We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 50 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology. Join our Talent Community to stay up to date on our career opportunities and events at gdit.com/tc. Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans Join our 30,000 everyday heroes. We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology. For more information about GDIT's Privacy Policy, click here: https://www.gdit.com/privacy-policy/notices/

Responsibilities

The Administrative Assistant - Supervisor supervises a team of administrative assistants while performing general administrative tasks to support federal staff operations. Responsibilities include preparing reports, managing schedules, and providing training and technical assistance to team members.